Job Description

Four Seasons Hotels & Resorts

Four Seasons is dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality. The deeply instilled Four Seasons culture is personified by its employees \xe2\x80\x93 people who share a single focus and are inspired to offer great service. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating every one we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us, discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About Four Seasons Resort Langkawi, Malaysia

Voted the #1 Resort in Malaysia by Cond\xc3\xa9 Nast Readers\xe2\x80\x99 Choice Awards 2020, it\'s Flanked by a tropical rainforest, limestone cliffs and the emerald waters of the Andaman Sea, the natural beauty on our Island of Legends is as dramatic as it is serene. Tucked away within an UNESCO World Geopark, our Resort\xe2\x80\x99s Malay-style pavilions and villas offer both quiet, romantic havens for lovebirds as well as versatile family-oriented retreats.

Join our team!

Are you ready to take the next big step in your career? Four Seasons Resort Langkawi is looking for an Accounts Assistant to join our Finance Department.

The role of the Accounts Assistant involves

People Functions:

Maintain harmonious and professional relationship with co-workers and supervisors.

Comply with and enforce Four Seasons\xe2\x80\x99 Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.

Assist in other areas of the accounting office as needed.

Product Functions:

A. AP Section

Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.

Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.

Process all Accounts Payable invoices and manual cheques through the computer system.

A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque

signatories for approval and a copy attached to bank reconciliations.

Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.

Forward all stop payment and void cheques to the Chief Accountant / Assistant Director of Finance for journalizing.

Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.

Prepare manual cheques as they are required if directed by Director of Finance or Finance Business Manager or Assistant Director of Finance.

Run the required reports at month end to close the Accounts Payable cycle.

Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.

Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.

Maintain, and constantly update, an approved vendor listing file.

File documents and reports.

Perform any additional duties as assigned by the Director of Finance or Finance BusinessManager or Assistant Director of Finance.

B. IA Section

Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with Four Seasons\xe2\x80\x99 Internal Controls and local hotel polices.

Ensure that accurate room revenue is captured, recorded and posted.

Ensure that accurate F&B outlet revenue, Banquet Food and Beverage Revenue and F&B Miscellaneous Revenue is fully captured, recorded and posted.

Monitor and record all house account meals and entertainment expenses and report any non-compliance to the Income Auditor Supervisor for follow up with the hotel management.

Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancies are corrected as identified and brought to the attention of Income Auditor Supervisor.

Verify credit card settlements and transmissions to receipts in bank and outstanding balances are traced for future receipt and ensure exceptions are investigated and anomalies are brought to the Income Auditor Supervisor\xe2\x80\x99s attention.

Update credit card reconciliations on a daily basis that agree to transmissions and receipts; where credit card numbers are stored electronically, no hard copy of the numbers should be retained on file.

Perform monthly balance sheet reconciliations to ensure balances agree to the outstanding credit card balance per the credit card reconciliations.

Ensure post-departure allowances with all applicable backup is approved and signed per local policy and included in the SR-5

Profit Functions:

A. AP Section

Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel.

Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the Assistant Director of Finance.

Ensure stamping of "PAID" or perforation using a cheque perforator on invoices/vouchers after check is disbursed and mailed.

B. IA Section

Monitor the safeguarding of the hotel\xe2\x80\x99s assets by reviewing hotel credits issued by both Rooms division and Food & Beverage and ascertaining the business purpose of such credits and proper manager approval.

Review daily void reports from the hotel\xe2\x80\x99s F&B POS system to ensure proper inventory control in the F&B department.

Track the sale and redemption of hotel gift cards to calculate the hotel\xe2\x80\x99s liability.

Special Requirements

A university degree in accounting or finance and/or ACCA Graduate.

Three (3) to Five (5) years of relevant experience in Finance or Accounting. Prior experience within hotel industry would be an advantage.

Excellent written and verbal communication skills to prepare and deliver reports

Computer literate, with working knowledge of Excel as well as a excellent mathematical aptitude and well-developed problem-solving skills.

Ability to read, write and speak English fluently.

Aptitude for upward mobility.

Possesses high levels of professional integrity and confidentiality and an interest in being exposed in various areas of Finance.

Key Behavioural Competencies

Excellent written and verbal communication skills to prepare and deliver reports

Apply an ethical approach to the outcome of situations

Plan and monitor duties to ensure effective and efficient use of all available resources in order to make the greatest impact on the Hotel\xe2\x80\x99s/Resort\xe2\x80\x99s objectives

Strong interpersonal and relationship building skills to work with peers, superiors and clients

Work in a safe, prudent and organized manner

Technical Skills and Knowledge

Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable. Working knowledge is generally learned on-the-Job or through a series of professional certifications.

Ability to operate fax, scanner, copier, telephone, adding machine, calculator.

Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software.

Ability to read, write and speak English.

Key Functional Competencies

Clear understanding of policies and procedures.

Commitment to follow all local and corporate policies and procedures as they relate to Accounts payables.

Clear understanding of standards and service standards of the hotel.

Key Relationships:

Internal Relationships

External Relationships

Director of Finance / Assistant Director of Finance/ Finance Business Manager

General Cashier

Department Heads

Suppliers

Contractors

Bank Tellers / Officers

Chief Accountant

Four Seasons believes in offering the best to the best; check out some of our amazing benefits!

An opportunity to be a part of a cohesive team with opportunities to build a successful career with global exposure

The opportunity to engage in a diverse and challenging work environment

Exclusive discount and travel programs with Four Seasons Hotels and Resorts

Competitive salary and benefits ((Medical, Dental, Employee Assistance Program, Life Insurance, EPF, SOCSO etc)

Complementary uniforms and uniform care

Complimentary Employee Meals

5 working days and 2 off days

The management level for this position is: Operations - Individual Contributor

The location for this position is: Langkawi, Kedah, Malaysia

Learn more about what it is like to work at Four Seasons, visit us:

Learn more about Four Seasons Langkawi on Social Media:

Instagram: @FSLangkawi

Twitter: @FSLangkawi

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Four Seasons Hotels