Job Description

Job Task

Accounting support

1. Data Entry and Documentation

Accurately input financial transactions into accounting software. Ensure proper filing and organization of financial documents (invoices, receipts) Maintain digital and hardcopy records for easy reference and audit readiness.

2. Invoice and Payment Support

Assist in the preparation and issuance of customer invoices and receipt Check and verify supplier invoices, maintain digital and hardcopy. Help track due dates and support timely payment processing.

3. Bank and Cash Handling Support

Assist with basic bank reconciliations. Maintain digital and hardcopy deposit slips.

4. Financial Reporting Assistance

Support in preparing basic reports such as daily collections and outstanding payments. Help with monthly closing activities by gathering required data and documents.

Procurement & Inventory support

1. Sourcing and Quotation Management

Source and compare quotations from approved suppliers for clinic supplies and consumables Ensure cost-effectiveness and quality in procurement decisions

2. Purchase Order (PO) Processing

Prepare and manage POs accurately based on approved requisitions Ensure timely submission and follow-up for management approval

3. Delivery Coordination and Supplier Follow-Up

Track delivery schedules and follow up with suppliers to ensure timely arrival of goods Communicate with suppliers regarding delays, substitutions, or product issues

4. Goods Receiving and Quality Check

Receive incoming goods and verify quality and quantity against PO and delivery orders Report and document any discrepancies or damaged items immediately

5. Inventory System Update and Stock Management

Update received stock into the clinic's inventory system promptly Monitor inventory levels and alert team for restocking needs or low stock items

General Admin Support

Maintain and update vendor/supplier contact list Handle filing (digital and hardcopy) of procurement and accounting documents Liaise with internal departments to ensure proper documentation flow Assist with ad-hoc admin tasks assigned by the Clinic Manager or Finance team

Requirements

Diploma or degree in Business Administration, Accounting, or related field 1-2 years' experience in procurement or basic accounting preferred Proficient in Microsoft Excel and basic accounting tools Attention to detail, organized, and good time management Able to work independently and maintain confidentiality
Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM3,500.00 per month

Language:

English (Required)
Work Location: In person