Job Description

About the Job

The

AR Executive

will be responsible for consolidating all accounts receivable data across MLM distributor channels, managing billing, invoicing, and payment processing, and ensuring accurate and timely AR reporting. The role includes verifying distributor transactions, maintaining proper documentation, performing monthly reconciliations, and following up on overdue accounts while enforcing credit control procedures. This position also requires close collaboration with Sales, Customer Service, and Finance teams to resolve discrepancies, support month-end closing, and ensure smooth integration between the MLM system and accounting records. Proficiency in Chinese is required to handle Chinese-speaking distributors effectively.

Job Responsibilities1. AR Consolidation & Reporting

Consolidate all Accounts Receivable data across multiple sales channels, including MLM distributor transactions, online orders, and branch collections. Prepare accurate AR aging reports on a weekly and monthly basis. Monitor outstanding balances and follow up promptly on overdue accounts.

2. Distributor Account Management (MLM-Focused)

Manage and maintain distributor accounts, including membership renewals, bonus payouts, and commission-related receivables. Verify distributor sales transactions, credit notes, and return/refund adjustments. Ensure accurate posting of distributor payments in accordance with MLM compensation structure.

3. Billing & Invoicing

Issue invoices, debit notes, credit notes, and official receipts in a timely manner. Ensure all billing is accurate and complies with company policies and MLM business rules.

4. Payment Processing

Verify and record payments received via bank transfer, e-wallets, cash, or cheque. Reconcile daily sales collections with the finance system. Coordinate with the Finance Manager on discrepancies and unallocated receipts.

5. Reconciliation & Documentation

Perform monthly AR reconciliation and ensure all entries are properly supported. Maintain proper documentation, filing, and data accuracy in the accounting system. Assist auditors during financial audits by providing required AR schedules.

6. Credit Control

Implement credit control procedures and monitor customer/distributor credit limits. Follow up professionally with distributors and customers on overdue payments.

8. Internal Collaboration

Liaise with Sales, Customer Service, Warehouse, and Branch teams to validate sales transactions and resolve disputes. Support the Finance Department in month-end closing and reporting activities.

Qualifications & Experiences Needed

Preferably Chinese-speaking to handle Chinese-speaking distributors. Knowledge/experience in MLM industry AR is an added advantage. Familiarity with accounting systems and strong Excel skills. Detail-oriented, organized, and able to meet deadlines.
Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

Work Location: In person