Job Description

Job Position \xe2\x80\x93 ACCOUNTS & ADMIN EXECUTIVE ( KUALA LUMPUR )s1) Office:

• Answering of phone calls
• Upkeep of office
• Stationary, printing, postage etc
• Annual leave, medical sick leave etc forms must have approval signed by supervisor and scan a copy in the shared folder.
• Keep a record of individual employee annual leave, medical sick leave etc in excel file in the shared folder.
• All any other administrative works as required.

2) Staffs Claims

• Check and verify all claims submitted by staffs, scan a copy to Sandy for payment and save in shared folder \xe2\x80\x93 claim files.
• Expenses claims to be submitted to Sandy latest by 25th of each month.

3) Petty Cash

• Issue petty cash voucher attached with receipt for all petty cash claims and get Mr. Tan to approve scan a copy to Sandy for payment.
• Compute and file monthly petty cash expenses for reimbursement and submit to Sandy for payment latest by 25th of each month.

4) Sales / Accounts Receivable

• Liaise with customers as when it\xe2\x80\x99s needed by operation or sales department.
• Invoicing: service form, delivery order, quotation, Purchase order, all documents relate to billing etc..
• Generate invoice and dispatch the invoice and getting the customer to acknowledge receipt.
• Scan all invoices and update on the shared folder in running number on invoice files.
• Follow up on Customers\xe2\x80\x99 payment due and ensure collection in time.
• Recording of Service forms in running number according to customers and descriptions in shared folder.
• Keep Track and Update Maintenance contract / Rental contract for quarterly and yearly billing.
• Organize Filing system by customers\xe2\x80\x99 invoices and related documents.
• Scan/copy all quotations from sales department and update on shared folder quotation files.
• Inventory : Keep track of stock movement and every end month submit stock to Sandy.
• Shipment : Receiving goods and scan all shipping documents to Sandy.

5) Purchases / Accounts Payable

• Liaise with sub-contractors and purchasing of projects.
• Organize filing system by suppliers\xe2\x80\x99 invoices and related documents
• Ensure that all suppliers\xe2\x80\x99 invoices preferably attached with delivery order, approved purchase requisition with job /quotation number indicated and acknowledged/signed by the requestor.
• Scan a copy of the supplier invoice with necessary attachment to Sandy for payment and save in shared folder

6) To assist Sales / Operations department in all administrative work as when it requiredRequirements

• At least 3 years of related work experience.
• Candidate must possess at least a Diploma, Bachelor\xe2\x80\x99s Degree in related fields or equivalent.

Kindly contact Ms Rachel at +6019-772 2619 for further details or send your resume to [ rachel.gan@cityrecruit.com.my ]orKindly contact Ms Amizah at +6012- 958 5453 for further details or send your resume to [ crcs-my-recruitment2@cityrecruit.com.my ]

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