Job Description

:

Ergoworks Malaysia is looking for an organized and diligent

Accounts & Admin Officer

to join our dynamic team. This role requires a detail-oriented individual who will handle a wide variety of administrative and accounting tasks to support the smooth operation of the business. You will be reporting directly to the General Manager and play a key role in managing sales office administration, finance, order fulfilment and logistical coordination.

Key Responsibilities:

Basic Bookkeeping:

Maintain accurate financial records, including data entry for accounts payable/receivable, payment and bank reconciliation. Assist in the preparation of financial statements, reports, and reconciling accounts. Ensure all financial transactions are recorded in compliance with company policies and legal regulations.

Warehouse & Worker Rostering:

Coordinate and manage warehouse staff work and delivery schedules, optimise delivery efficiency. Handle attendance tracking and ensure proper payroll calculations based on worker hours (for part timers).

Order Processing & Delivery Coordination:

Process incoming orders from customers, ensuring that all orders are accurately recorded and invoiced. Coordinate with the warehouse team to ensure timely delivery and fulfilment of orders. Communicate with customers to provide updates on their orders and delivery status. Attend to post delivery feedback, provide support & advice to logistic team on follow work.

Logistics & Fulfillment Coordination:

Liaise with suppliers and third-party logistics providers to arrange for timely deliveries. Track shipments and resolve any delivery issues or delays. Ensure the smooth flow of inventory management and order dispatch processes. Manage and updating of inventory data, ensuring stock movements are accurately recorded in system in timely manner.

General Office Administration:

Perform administrative tasks such as assist in sales administration work, attending to calls/messages, responding to emails, and filing documents. Ensure that office supplies are well-stocked and manage procurement when necessary. Support the General Manager and internal team with various ad-hoc tasks as required.

Other Duties:

Assist with other administrative and financial duties as assigned by the General Manager.

Requirements:

Minimum of a Diploma in Accounting, Business Administration, or related field. Proven experience in an administrative or accounts role. Strong knowledge of basic accounting practices and office administration. Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Experience with AUTOCOUNT accounting software will be an added advantage. Ability to manage time effectively and handle multiple tasks simultaneously. Strong attention to detail, organizational, and problem-solving skills. Excellent communication skills, both written and verbal. Ability to work independently and as part of a team. Prior experience in order processing, logistics, or fulfilment is a plus.

Benefits:

Competitive salary based on experience. 5-day work week (Monday to Friday) 10 days annual leave, with incremental leave on an annual basis. A supportive and collaborative work environment. Opportunities for professional growth and development.
Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

Benefits:

Additional leave Free parking Opportunities for promotion Professional development
Work Location: In person

Expected Start Date: 09/15/2025