Job Description

Job Summary:

We are looking for a motivated and detail-oriented

Accounts Payable and Receivable Assistant

to join our finance team. This dual-role position supports both the accounts payable and accounts receivable functions to ensure timely, accurate recording and reconciliation of all financial transactions with vendors and customers.

Key Responsibilities:

A)

Accounts Payable Duties:

Invoice Processing:

Receive, review, and enter invoices into the accounting system.

Payment Processing:

Prepare and schedule payments to vendors.

Vendor Management:

Communicate with suppliers and vendors to resolve billing issues and maintain accurate contact and payment information.

Reconciliation:

Reconcile statements and ledger entries to ensure accuracy and completeness.

Record Keeping:

Maintain organized and up-to-date financial records and files for auditing and reporting.

Compliance:

Ensure all payments comply with internal policies and external regulations.

Support Audits:

Assist with internal or external audits by providing documentation and reports.

B) Accounts Receivable Duties:

Invoice Generation & Distribution:

Prepare and issue accurate customer invoices based on sales, contracts, or service records. Ensure invoices are sent out promptly and in accordance with company terms.

Payment Processing:

Record incoming payments via multiple payment methods. Apply payments to appropriate customer accounts and invoices.

Account Reconciliation:

Regularly reconcile customer accounts to ensure all payments are properly recorded. Investigate and resolve discrepancies, such as short payments or duplicate invoices.

Customer Communication:

Follow up on overdue invoices through phone calls/emails. Respond to customer inquiries related to billing, payments, or account status.

Credit Control:

Monitor aging reports and maintain up-to-date records of outstanding balances.

Documentation & Record Keeping:

Maintain organized records of all AR transactions, customer correspondence, and payments.

Collaboration:

Work closely with sales, customer service, and finance teams to resolve account issues. Support auditors by providing required documentation and reconciliations.
Job Type: Full-time

Pay: From RM2,500.00 per month

Work Location: In person