Job Description

Position Overview

The Admin & Receptionist plays a key role as the first point of contact for parents, students, visitors, and staff. This role combines front-desk reception duties with general administrative support to ensure smooth day-to-day operations of the school.

Key ResponsibilitiesReception Duties

Greet and assist parents, students, visitors, and staff in a professional and friendly manner. Manage the school's main telephone line, emails, and enquiries. Handle visitor registration, issue passes, and maintain security protocols. Coordinate student pick-up and drop-off communication with parents. Manage incoming and outgoing mail, packages, and courier services.

Administrative Support

Maintain accurate student and staff records (digital and physical files). Support admissions by assisting with enquiries, applications, and school tours. Assist in preparing letters, circulars, reports, and other documents. Handle scheduling of appointments, meetings, and room bookings. Maintain inventory of office supplies and coordinate procurement when required. Support HR and Finance departments with documentation (e.g., leave records, petty cash, invoices). Assist in event coordination such as assemblies, parent-teacher meetings, and school functions.

Communication & Coordination

Liaise between school management, teachers, parents, and external stakeholders. Provide timely information and updates to parents and staff. Ensure smooth communication channels within the school.

Qualifications & Skills

Diploma or Bachelor's degree in Administration, Business, or related field (preferred). Previous experience as receptionist, admin assistant, or in customer service (preferably in education sector). Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic database management. Strong communication skills in English (both written and spoken); additional languages are an advantage. Excellent interpersonal, organizational, and multitasking abilities. Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information.

Working Hours

Standard school office hours (may include occasional evenings/weekends for school events).

Key Competencies

Customer service orientation Attention to detail Problem-solving skills Team player with initiative Cultural awareness (important in international school setting)
Job Types: Full-time, Fresh graduate

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

Free parking Maternity leave
Work Location: In person