Job Description

Administrative Assistant

Received, reviewed, and processed prescriptions accurately in accordance with company SOPs and regulatory requirements. Clarify orders through spreadsheets or sales representatives, ensuring accuracy in items, quantities, pricing, special requests, billing, and delivery information. Update the order list for production and coordinate with sales, production, and logistics departments to estimate delivery dates and times. Processing order in order list by generating labels, delivery orders, and invoices. Perform data entry of prescriptions, formulations, and patient records into the pharmacy management system with accuracy and confidentiality. Enter prescription details into spreadsheets or designated systems. Create, organize, and archive documents, including Purchase Orders (POs), delivery orders, invoices, prescriptions, and worksheets. Arrange and monitor product deliveries via courier or hand delivery. Schedule courier pickups and track delivery status. Answer and transfer incoming phone calls, ensuring queries are clarified before transfer.

Administrative Assistant Skills and Qualifications:

Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization Analyzing Information Professionalism Problem Solving Verbal Communication

Education and Experience Requirements

Diploma/Degree in Business Admin, Healthcare Admin, or related field 1-2 years of administrative assistant experience Can speak English / Mandarin Strong accuracy and attention to detail in data entry and documentation Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,300.00 per month

Benefits:

Free parking Opportunities for promotion Professional development
Education:

Diploma/Advanced Diploma (Required)
Experience:

Administrative: 1 year (Required)
Language:

English and Mandarin (Required)
Work Location: In person