Job Description

(A) Receptionist Duties

Answer, screen, and direct incoming calls, providing accurate information or forwarding to the appropriate department as needed. Manage incoming and outgoing mail and courier services, ensuring timely distribution, proper documentation, and record-keeping. Regularly update staff extension numbers on the Company's sharepoint system for easy access. Ensure the reception area, meeting rooms, and discussion rooms are clean, tidy and presentable at all times.

(B) Administrative Duties

Manage office supplies inventory; place orders as needed to ensure adequate stock levels. Assist in sourcing and purchasing office materials, preparing purchase order (PO) and coordinating payment. Maintain and update the admin payment summary. Assist with data entry, documentation and basic reports. Liaise with air-conditioning contractors and other vendors to address and resolve office-related maintenance services issues. Manage service and maintenance for office equipment such as Coway water dispensers and photocopy machines, ensuring timely service and functionality. Monitor pantry supplies, ensuring regular replenishment of refreshments and other consumables. Handle basic pantry organisation and monitor cleanliness, including disposable utensils and cleaning items. Keep track of expiry and renewal dates for the following and inform HR Manager at least two months in advance: Company business licenses Vehicle road tax and insurance Staff insurance Company Fire Insurance Fire extinguisher service & renewal Support in arranging food and beverage orders for meetings, training sessions, or company events. Assist the HR department with tasks such as scheduling interviews, internal meetings, and exit interviews. Organize and maintain physical filing systems including labelling, sorting, and filing of HR and administrative documents. Ensure photocopy machines are stocked with A4 paper and functional in the HR department. Book meeting rooms for events, interviews, or internal sessions as required. Schedule staff birthday reminders in the shared calendar for HR Manager's reference. Monitor attendance and punctuality of cleaners, dispatch, and office runners; escalate any issues to the HR Manager for further action. Compile and check employee claims before submission to HR Manager or Finance. Assist in updating the organization chart when staff movement or structural changes occur. Assist in any ad-hoc duties and activities as and when required

(C) Electricity Top-Up Duties

Handle tenant electricity top-ups, issue replacement or new cards, process refunds and manage inquiries related to electricity services. Prepare monthly closing report for electricity top-ups, ensuring all transactions are accurately recorded and reported.
Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Flexible schedule Free parking Health insurance Maternity leave Opportunities for promotion Parental leave Professional development
Schedule:

Fixed shift Monday to Friday
Work Location: In person