Job Description

:Responsibilities

• Ensure timely submission of overtime (OT) and allowance requests in accordance with payroll deadlines.
• Process petty cash reimbursements promptly based on payroll schedules.
• Gather and organize utility data for electricity and water usage before the 15th of each month.
• Communicate with vendors/suppliers to obtain quotations, submit purchase requests (PR), and complete goods receipt notes (GRN) for payment processing.
• Coordinate staff training and development activities.
• Facilitate the onboarding and offboarding processes for employees.
• Maintain the Electronic Document Management System (EDMS) with updated information in a timely manner.
• Assist the Assistant Quality Supervisor (AQS) in preparing the Monthly Routine Maintenance Report.
• Collect invoices from subcontractors for monthly routine maintenance services.
• Support Quality Assurance and Quality Control (QAQC) efforts by following up on Careline complaints for the region.
• Submit safety observations as part of safety protocols.
• Perform any other duties as assigned by the immediate supervisor.

• Minimum educational background of a diploma or its equivalent in a relevant field such as Business Administration, Office Management, or related discipline.
• Ability to manage multiple tasks and deadlines effectively, ensuring timely submission of various documents and reports.
• Strong verbal and written communication skills to liaise with vendors/suppliers, staff members, and other stakeholders professionally and effectively.
• Prior experience in administrative support roles, preferably in a maintenance or infrastructure-related industry, would be advantageous.

UEM Edgenta