Job Description

R le et responsabilit s Provide direct secretarial and administrative support to the Director and Regional Leaders in the day-to-day administration of the respective departments and associated functions including: Prepare Concur Expense Reports for Regional Leaders Check and approve concur expense reports according to Corporate Policies and Procedures Travel arrangements (flight tickets, hotels, etc ) Participates as needed in special department projects. Office management Liaising with landlord for work permits, vendors, service providers, etc Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions. All aspect of purchasing process on Ariba & Oracle - vendor registration, raise PR/PO Check and approves invoices Corporate AMEX administrator, maintain updated list of card holders for the office and liaising with external and internal corporate AMEX team Maintain and manage office access and building management lift cards Supervises the maintenance of office equipment, including printers, copier, fax machine, etc. Responsible for the facilities day-to-day operations Proactively handling issues, responding to issues as needed and where necessary researching problems and make recommendations for resolution Liaising with IT department for any request for the office Coordinating for the company events including arrangement for all office and HR events, (Lunch, refreshments, ) Preparing visa letter for the team Regional STAR Award - announcement power point; Prepare the cert ; trophy Certificate and Pin ordering for events Ensure - Group e-mail IDs are up to date for the company Any other ad-hoc duties as required. Reporting Global H&S metrics reporting - monthly and quarterly Environmental metrics reporting - quarterly Regional newsletter publication team CAE express - Share the regional events details with the CAE express team. Requirements Five years related executive administrative experience and minimum three years of office management experience required Excellent verbal and written communication skills required including the ability to proofread and edit. Attention to detail and organized, as well as multi-tasking is a key element of this position Excellent Microsoft Office Suite Experience (Outlook, Word, Excel and PowerPoint) Ability to work with minimal supervision. Instructions are received at the beginning of complex projects and sensitive assignments and resulting work is generally reviewed at completion. Must adapt quickly and learn to work well under pressure with limited information and training Ability to multi-task frequently and maintain calm in stressful environment Good planning and organizational skills. Strong interpersonal skills are essential with a high degree of confidentiality and ability to handle sensitive matters in a professional manner Must be extremely dependable and prompt Excellent customer service and communications (both verbal and written) skills Knowledge of audio-visual equipment Ability to negotiate effectively. Professional appearance and manner. Education Bachelor\'s Degree or equivalent experience Location: Bangsar office Type d\'emploi R gulier CAE remercie tous les candidats de leur int r t. Toutefois, nous communiquerons uniquement avec les candidats dont l\'exp rience et la formation correspondent aux exigences du poste. nonc sur l\' galit d\'acc s l\'empl oi CAE, tout le monde peut contribuer notre succ s. Sans exception. Comme le refl te notre valeur principale Un CAE, nous sommes fiers d\' tre une seule quipe passionn e, sans fronti res et inclusive. CAE, tous les employ s sont accueillis ind pendamment de leur race, de leur nationalit , de leur couleur, de leurs croyances, de leur sexe, de leur identit et de leur expression de genre, de leur orientation sexuelle, de leur handicap, de leur neurodivergence ou de leur ge. Dans cette offre d\'emploi, le masculin g n rique est utilis uniquement pour all ger le texte et d signe aussi bien le genre masculin, genre f minin ou diverses identit s de genre.

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