Job Description

Introduction to GlobalFoundriesGlobalFoundries (GF) is one of the world\xe2\x80\x99s leading semiconductor foundries and the only one with a truly global footprint spanning three continents. We manufacture complex, feature-rich integrated circuits that enable billions of electronic devices. At GF, we make things that matter from the solutions that enable the way we live today, to the technologies that drive what\xe2\x80\x99s possible for tomorrow. Join us in changing the industry that is changing the world. For more information, visit www.gf.com.Why GFBe a part of our global team that is at the forefront of providing cutting-edge global technology solutions. We are seeking candidates with a strong passion for new technologies and advanced manufacturing, as we continue our Industry 4.0 Digitalization journey using technologies such as Artificial Intelligence and Machine Learning, robotics, big data analytics and more.Why This RoleThe role is based in Penang, Malaysia. As the ideal candidate, you will provide administrative support to the Manger / Deputy Director / Director / VP to ensure a smooth-running efficient office environment.What You Will DoMeetings: Coordinate meetings; staff meetings, offsite strategic meetings and take down accurate minutes of meeting as required by Staff ManagersTravel Arrangement: Arrange business travel. Plan detailed itinerary, logistics and accommodationClaims: Submit Claims for Manager / Dty Director / Director / VP (such as medical, travel, entertainment, phone bill, personal etc.)Confidentiality: Maintain and safeguard company confidential material/files/correspondenceMaintenance of Office Files: Establish a systematic filing system which is easily accessible and clearly labeledCommunication Device Allowance: Coordinate and manage CD AllowanceCorrespondence: Respond to inquiries/ correspondence and memos needing written communicationMaintenance of Office Equipment: Operate, clean regularly, and recommend maintenance needs for all office equipment (i.e: copier machine, printers, computer, etc.)Inventory Control for Office Supplies: Control, issue and order office consumables, keep watchful eye on stock levelPreparation of Bulletin: Keep an up-to-date calendar of events, gather information, update bulletin information and communication packages for staff disseminationSort Incoming Mail and Faxes: Date stamp all incoming mails and faxes and arrange by order of priorityPreparation of Monthly Report: Responsible for setting reasonable deadlines for report submission. Consolidate individual managers\xe2\x80\x99 reports into one report, edit, format, proof read the report before final vetting by Staff Manager.Maintain Personnel Records: Maintain personnel files on all personnel, support/office staff, as outlined in Employee PolicyMaintenance of Bulletin Boards: Maintain orderly bulletin boards with current informationProject Management: Take up ad-hoc projects assigned by Staff Manager and complete them within stipulated time frameModel the Core Values \xe2\x80\x93 \xe2\x80\x9cWalk the Talk\xe2\x80\x9dProtect the reputation and integrity of others through strict confidentialityDisplay the ability to communicate well with all levels of staff both verbally and writtenThink on your feet. Be mindful of the department goals and objectives when scheduling and planning your work so as to ensure that there is no compromise or risks to these goals & objectivesMust possess knowledge of current company policies, procedures and programsKeep abreast on the latest developments in the semiconductor industry and happenings around the world that affects the economy at largeWhat You Will NeedLCCI Private Secretarial Diploma or Equivalent.At least 5 years working experience as Office Manager or Administrative Assistant.Must have experience supporting large teams / BUExperience working in a matrix organization will be a plusExcellent computer literacy in MS Office ApplicationsGood command of spoken & written EnglishMust have good interpersonal skills and be able to interact with all levels of staffMust have initiative and be proactive in handling duties and all other tasks assigned by supervisorMust be committed to work and produce high quality output at all timesMust be discreet in handling company confidential documentsGlobalFoundries is an equal opportunity employer, cultivating a diverse and inclusive workforce. We believe having a multicultural workplace enhances productivity, efficiency and innovation whilst our employees feel truly respected, valued and heard.As an affirmative employer, all qualified applicants are considered for employment regardless of age, ethnicity, marital status, citizenship, race, religion, political affiliation, gender, sexual orientation and medical and/or physical abilities.All offers of employment with GlobalFoundries are conditioned upon the successful completion of background checks, medical screenings as applicable and subject to the respective local laws and regulations.To ensure that we maintain a safe and healthy workplace for our GlobalFoundries employees, please note that offered candidates who have applied for jobs in Malaysia will have to be fully vaccinated prior to their targeted start date. For new hires, the appointment is contingent upon the provision of a copy of their COVID-19 vaccination document, subject to any written request for medical or religious accommodation.Information about our benefits you can find here:

GlobalFoundries