Job Description

Mohon

Kelayakan

• 3 years experience as an admin executive and receptionist
• Degree holder

Tanggungjawab

Responsibilities may include the following and other duties may be assigned.

• Greet, register and welcome all company visitors and manage all aspects of the front desk in a professional and polite manner. Answering all incoming telephone and leave message to relevant staff/department. Update telephone list and distribute to all staff; as and when needed.
• Acts as the first point of contact for office facilities issues; including security and safety measures and logs all maintenance, cleaning and office/location services and refers related issues to the appropriate personnel. To ensure the office key and door access record are audited and updated timely.
• Raise IT ticket to update company group email address with new hire/resigned staff
• Regular check on office equipment (e.g. photocopier, labelling machines, coffee machine, coway water dispenser, etc) and supplies to ensure all are in working order. To engage contractor to perform regular and ad-hoc services as & when required.
• Monthly update of admin vendor master list. Monitor the invoices, performance and services of the contracted/approved vendors. Work closely with regional Procurement in the contract negotiation/renewal for admin related services, such as cleaning and maintenance.
• In charge for preparation of Purchase orders / Requisition using Ariba and Readsoft system. Manage and verify vendors\' invoices; attached supporting documents for payment. Liaise with Finance for timely payment. Prepare monthly admin reports and payment status.
• Support company activities, meeting, and other key activities. Provide general support and other duties assigned by the Business Operations Manager.
• Coordinates the administrative activities of an office; Evaluates office production and devises alternative methods to improve workflow; Oversees opening, sorting, and routing of incoming and makes preparation for outgoing correspondence, post, mail and packages; organizes special mailings. Manage office/mailroom cleanliness and tidiness.
• Coordinates the receipt, storage and issuance of stationery and office supplies; oversees periodic inventories and reorders items as required.

Manfaat

• Annual Leave

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