Admin Executive

Kuala Lumpur, Malaysia

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Scheduling and keeping track of appointments and various meeting schedules.
Type reports, letter, memoranda and correspondence including those of a confidential nature for the Five Guys Malaysia, and maintain files accordingly. Take down and transcribe dictation and minutes of meetings.
Liaison with all other Five Guys Malaysia outlets and departments, (including accounting, purchasing and etc) for and on behalf of the Assistant Director.
Answer and place telephone calls and arrange appointments for the Assistant Director and liaison with the concerned parties.
Receive and screen office callers and visitors, schedule and set up appointments.
Maintain adequate stock of office supplies, initiate necessary requisition for approval of the Assistant Director.
Open, read, sort and record incoming Five Guys Malaysia mail, forward to personnel concerned, dispatch and record outgoing mail.
Project an image of discretion at any time while maintaining good relations with all sections.
Performs other duties as may be required by the Assistant Director.

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