Job Description

Aim Coffee (M) Hiring! Full Time Admin Executive in Selangor, Earn up to MYR 5,000 - Ricebowl
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Admin Executive
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MYR3,800 - MYR5,000 Per Month
KL City,
More than 40 have applied to this job
Posted 4 hours ago o Closing 15 Jan 2026
More than 40 have applied to this job
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Working Location

• Jalan 2/4c 1a Kuala Lumpur Selangor Malaysia 53100

Requirements

• Diploma/ Degree in Operations Management, Business Administration, Engineering, or a related field.
• 2-3 years of experience in operations coordination, preferably in a technical or equipment servicing role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with ERP systems preferred.
• Knowledge of GPS tracking systems is a plus.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to thrive in a fast-paced, dynamic environment.

Responsibilities
We are looking for a proactive and detail-oriented Admin Executive to support our Technical Team, managing the end-to-end coordination of installations, service calls, preventive maintenance, inventory, and company vehicle operations. This role is critical in ensuring seamless operations and delivering high-quality technical service to clients in the food and beverage equipment sector.
Key Responsibilities:
1. Service Coordination & Scheduling

• Plan and oversee daily technician schedules for installation, breakdown repair, and preventive maintenance.
• Liaise with clients and technicians to ensure prompt, effective service.
• Monitor job progress, document service reports, and update job records.
• Analyze service metrics to enhance route efficiency and response time.

2. Technical & Administrative Support

• Handle procurement of spare parts, tools, and consumables.
• Maintain accurate inventory records and coordinate stock replenishment.
• Source vendors, negotiate pricing, and manage supplier relationships.
• Prepare daily, weekly, and monthly performance and service reports.
• Assist in budget planning and cost optimization.

3. Fleet Management

• Monitor company vehicle usage and ensure routine maintenance is completed on time.
• Generate and analyze GPS tracking reports to evaluate routes and technician driving behavior.
• Address vehicle-related issues including breakdowns, servicing, and accidents.
• Ensure compliance with internal policies and road safety standards.

4. Process Improvement & Cross-Functional Support

• Identify and support operational improvement initiatives for higher efficiency and service quality.
• Collaborate with other departments (sales, customer service, logistics) to align operational goals.
• Perform other related duties or special projects as assigned by management.

Benefits

• Medical Benefits
• Employee Engagement Activities
• Performance Bonus

Skills
Administrative Support Record Keeping Data Entry Customer Service
Important Information
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Skills Required