Job Description

Job Summary Admin Executive is responsible to ensure smooth operational of Admin Department and and executing day-to-day activities. He also responsible in oversee lower level of Admin employees. Job Responsibilities Dispatch & Mailing

• Supervise and monitor the dispatchers.
• Monitor and ensures the franking machine is working well and maintenance of the machine is done as per schedule, including credit top up and etc.
• Ensure that all receiving and sending parcel, letters, documents and goods are recorded and completely done.
• Ensure that all claims for dispatch, including petrol, car, tolls are processed accordingly.

Fleet & Transportation

• Supervise and monitor the drivers.
• Responsible and monitor for the College motor vehicles\xe2\x80\x99 maintenance & repairs.
• Manage car and driver request for any trips, including preparing a weekly driver schedule.
• Renew any licenses, insurance, road tax for all vehicles.

Building & Facilities

• Manage any booking or request to use the facilities.
• Manage to record and update any assets list in accommodations, tenants list and other related data about the building and facilities.
• Ensure the preservation of the building condition, including doing regular inspections.
• Manage any relocation, building emptying, changing tenants, handover and clearance of the building and facilities.

Special Task & Event

• Responsible to do planning, itinerary and works delegation for any events.
• Set up and prepare with other department\xe2\x80\x99s help to held the events.
• Ensure the events running smoothly as per plan.
• Coordinate & communicate with other departments. Agencies and government bodies.
• Undertakes any other duties as directed by the management.

Main Services

• Supervise and monitor the workers & service.
• Liaise and communicate with the contractors to discuss any problem, planning and any actions to be done.
• Ensure all services are completely done as per terms and scope of services in the contract, including receiving the correspondence and complaints, and solve the issues.
• Doing regular inspection of the services, together yearly assessment to the contractor.
• Record and manage the filings of all data, payment, issues, complaints or report made by other staff, students and departments.

Tendering processes

• Handle tendering processes completely from RFP until awarding contract.

Annual Operating Plan (AOP)

• Planning & Drafting the AOP for Administration Department.

Job Requirement

• at least Bachelor Degree in Administration or any related qualifications and/or commensurate with working experience
• Possess at least 3 years of experience in working at a boarding school setting.
• Possess a HSE certification is an added advantages
• Fresh graduates are welcomed to apply.

Please write to express your interest and submit your CV with a recent photograph and the contact details of two referees to: Human Resources Kolej Yayasan UEM Lembah Beringin, Selangor, P.O. Box 62, 35900 Tanjong Malim, Perak Darul Ridzuan, Malaysia Closing Date: 7 April 2023

Interested candidates please submit your application through Jobstore.com