Job Description

• Filling & Index Preparation (Memo/ Documents/ Filling from Each Units);
  Staff Accommodation Management (Maintenance, Inventory Updates, liaise with owner, other related matters & ect.);
• Liaise with MDS on annual & monthly renewal license/permit/services;
  Ensure the cleanliness and tidiness of the pantry and office area at all times;
• Serving beverages (Coffee or Tea) to visitors when required;
• Assist to arrange refreshment and wash dishes after refreshment;
• Canteen Subsidy Head Counts on weekly basis and coupon issuance;
• Keep stock of office supplies and place orders when necessary;
• Manage agendas/travel arrangements/appointments etc. for the upper management;
• Staff Attendance Summary on Daily basis;
• Manage phone calls and correspondence (e-mail, letters, packages etc.);
• Monitor the usage of outgoing phone call;
• Track stocks of office supplies and place orders when necessary;
• In charge of Admin machineries (photocopy, fasmillie, telephones, paper shredder,ect);
• Visitors / Guest Management & related matters liaise with Security team;
  Petty Cash Management;
• Company Vehicles Management & Usage & Approval (Out of Site);
• Take over subordinate task whenever absent;
• Arrange the courier service as instructed by Administrator;
• Record the Company Vehicles Condition & Odometer on weekly basis with form provided;
• Make sure the Vehicle Requisition Form is completely filled in and check before and after the usage;
• File the relevant forms accordingly as instructed by Administrator;
• Responsible for daily monitoring cleanliness and hygiene in the admin and surau building including the canteen meeting room;
• Ensure cleanliness of ladies and gents washroom on daily basis;
• Assist Administrator in organize and preparation of refreshment for Visitors/Guests;
• Notify Administrator on the arrival of unexpected guest/visitors;
• Assist Administrator/Engineer/Supervisor on requirement basis;
• Scheduling and coordinating meetings, interviews, events and other similar activities;
• Make sure that day-to-day office tasks run smoothly;
• Perform other duties as assigned by your superior.

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