Job Description

\xc2\xb7 Organize and schedule appointments and meetings \xc2\xb7 Maintain contact lists \xc2\xb7 Produce and distribute correspondence memos, letters, faxes, and forms \xc2\xb7 Assist in the preparation of regularly scheduled reports \xc2\xb7 Develop and maintain a filing system \xc2\xb7 Order office supplies \xc2\xb7 Book travel arrangements \xc2\xb7 Submit and reconcile expense reports \xc2\xb7 Provide general support to visitors \xc2\xb7 Provide information by answering questions and requests \xc2\xb7 Take dictation \xc2\xb7 Research and creates presentations \xc2\xb7 Generate reports \xc2\xb7 Handle multiple projects \xc2\xb7 Prepare and monitor invoices \xc2\xb7 Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities \xc2\xb7 Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques \xc2\xb7 Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies \xc2\xb7 Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies \xc2\xb7 Contribute to team effort by accomplishing related results as needed \xc2\xb7 Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. \xc2\xb7 Write letters and emails on behalf of other office staff \xc2\xb7 Book conference calls, rooms, taxis, couriers, hotels, etc. \xc2\xb7 Cover the reception desk when required \xc2\xb7 Maintain computer and manual filing systems \xc2\xb7 Handle sensitive information in a confidential manner \xc2\xb7 Take accurate minutes of meetings \xc2\xb7 Coordinate office procedures \xc2\xb7 Reply to email, telephone, or face to face inquiries \xc2\xb7 Develop and update administrative systems to make them more efficient \xc2\xb7 Resolve administrative problems \xc2\xb7 Receive, sort, and distribute the mail \xc2\xb7 Answer telephone calls and pass them on \xc2\xb7 Oversee and supervise the work of junior staff \xc2\xb7 Photocopy and print out documents on behalf of other colleagues \xc2\xb7 Provide polite and professional communication \xc2\xb7 Implement clerical duties and administrative processes \xc2\xb7 Conduct data entry Job Type: Full-time Salary: RM2,000.00 - RM2,500.00 per month Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Application Deadline: 04/20/2023
Expected Start Date: 04/25/2023