Job Description

• Proficient in MS Office (Word, Excel, PowerPoint) and other office management software.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills. (Both English and BM)
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Adaptability and willingness to learn new tasks and systems.
• Salary : RM3,500 - RM4,500 with Min 4-5 years of experiences

Responsibilities

• Assist in maintaining a well-organized and efficient office environment. This includes managing supplies, equipment, and facilities. (photocopy machine, water, stationery, pantry, courier, office service maintenance, cleaner & others)
• Managing staff insurance and medical benefits; to ensure employees receive the coverage they need
• Coordinate the vendor registration process from start to finish. Collect necessary documentation, forms, and information from vendors.
• Review staff\'s claims and advances
• To manage booking hotel, flight and transportation as needed.
• Review expiration dates, office renewal certificates requirements, and any changes that may be needed for the upcoming renewal.
• Handle incoming calls, emails, and correspondence.
• To prepare monthly attendance reports and minutes meeting accurately and on timely manner.
• To monitor and ensure sufficient stock level maintained at all times.
• Ensure accuracy in stock tagging, packing & delivery
• To ensure stock movement are promptly and efficiently updated.
• To conduct monthly stock take to minimize shrinkage.
• To perform other responsibilities as and when assigned.

Benefits

• No OT / Work Life Balance
• Sick Leave
• Health Insurance
• Normal Dental Claim
• Casual Wear
• Salary Increment
• Performance Bonus
• Maternity Leave / Paternity Leave
• Free Laptop / Desktop for work
• Unlimited Supply Pantry Food
• More than 12 annual leave days within a year
• Company Activities (team building, outings, social gatherings)
• Transportation allowances, parking reimbursement (traveling to site)
• Professional Career Development (training programs, workshop, conferences to enhance skills)
• Nearby public transportation (MRT, LRT, Bus Station) USJ 21

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