Job Description

• Education: A minimum of diploma in business administration or a related field is preferred.
• Experience: Proven experience as an administrative executive or similar role for at least 1-2 years.
• Languages: Proficiency in English and Mandarin is required.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Interpersonal Skills: Ability to work independently and as part of a team, maintaining a positive and professional demeanor.
• Technical Proficiency: Familiarity with office management systems, databases, and basic financial management software.
• Confidentiality: High level of discretion and confidentiality.
• Flexibility: Ability to adapt to changing priorities and handle unexpected tasks.
• Problem-Solving: Strong analytical and problem-solving skills.

Responsibilities

• Scheduling and Calendar Management: Coordinate and manage appointments, meetings, and events.
• Office Supplies Management: Ensure office supplies are stocked and reorder as necessary.
• Communication Handling: Manage incoming and outgoing communications, including emails and phone calls.
• Documentation and Filing: Maintain accurate records and organize documents for easy retrieval.
• Report Preparation: Prepare and edit reports, presentations, and other documents.
• Meeting Coordination: Arrange and coordinate meetings, including preparing agendas and taking minutes.
• Financial Tasks: Assist with budgeting, invoicing, and financial reporting.
• Office Maintenance: Oversee office cleanliness and maintenance needs.
• Project Support: Provide administrative support for various projects and initiatives.
• Client Interaction: Act as a point of contact for clients and visitors, providing excellent customer service.
• Data Entry and Database Management: Input and manage data in various systems and databases accurately.
• Training and Onboarding: Assist in the onboarding process of new agents and support superior on necessary training on administrative procedures.
• Event Planning: Plan and coordinate company events, seminars, and conferences.

Benefits

• Salary Increment
• Performance Bonus
• Transportation allowances, parking reimbursement
• Free Laptop/Phone for Work
• EPF
• SOCSO
• Work-Life Balance
• Casual Wear
• Company Activities (team building, outings, social gatherings)
• Company Trip
• Staff Appreciation & Rewards

Important InformationNever provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report This Job ad.

Ricebowl