Job Description

As energy efficiency becomes a major priority in Malaysia and Singapore, industries seek smarter ways to reduce costs and improve sustainability. At Axross, we develop AI-powered HVAC solutions that help manufacturers optimize energy usage, lower operational costs, and meet energy regulations. Join us and be part of an innovative team driving the future of industrial energy efficiency. To keep the work moving, we need an organised and supportive Admin & Finance Executive to help with the day-to-day office operation. If you like clear checklists, neat folders, and predictable routines, you'll be a great fit - and your work helps the team focus on delivery.
The Role
Your Role:
This role blends administration, finance, and compliance, ensuring Axross runs efficiently.
Key Responsibilities:
Office Administration & Operations

• Handle scheduling, meetings, and travel arrangements for executives and teams.
• Maintain company policies, documentation, and internal records.
• Provide operational support to team members (coordinating external meetings & events)

Finance

• Process invoices, payroll, and reimbursements for employees and vendors.
• Invoicing and liaising with client payments
• Reconcile bank statements, track cash flow, and prepare basic cash reports.
• Assist in budget planning, expense forecasting, and cost optimization.
• Work with external accountants, auditors, and tax consultants to ensure compliance.

Compliance & Legal Support

• Apply for required industry compliance standards, business certifications, trademark / copyright,
• Handle business licenses, permits, and insurance policies.
• Maintain contract and vendor agreements, ensuring proper filing of documentation.

Ideal Profile
What We're Looking For:

• 3+ years of experience in administration, finance, or operations, preferably in a startup or SME.
• Strong understanding of bookkeeping, financial reporting, and compliance.
• Proactive, detail-oriented, and able to manage multiple responsibilities.
• Familiarity with automation tools (Slack, Notion, Google Workspace) for improving efficiency.
• Ability to take initiative and thrive in a fast-moving, high-growth environment.

What's on Offer?

• Opportunities for career progression, as Axross grows, so will your role.
• Opportunity to work in a regional role, gaining exposure to international financial operations.
• Dynamic and fast-growing work environment with room for professional growth.

Skills Required