Manage all documentation, petty cash, equipment, equipment damage reports, employee recruitment, training necessities, HRDF claims, cleanliness, and monthly reports for the training and skills center department.
RESPONSIBILITIES :
1. Prepare weekly and monthly reports for the department head.
2. Manage, update, and process petty cash claims for each departmental training expenditure, as well as assist department staff in submitting claims to the management.
3. Manage all equipment necessary for departmental and training use.
4. Prepare reports on any equipment damage occurring in the department and follow up with the relevant department.
5. Manage the documentation process for employee recruitment and submit it to the relevant department.
6. Prepare all necessary teaching and learning materials, documentation, training rooms, food and beverages for skill training sessions conducted by the training center (e.g., SATP, STP, BSTP, Seminar Supervisor, Seminar FM, and Seminar Senior FM).
7. Manage punch cards, training attendance forms, and copies of training completion certificates for staff to be submitted to the relevant department (Operations Department) after the training.
8. Prepare documentation for completed training sessions for HRDF claims to be submitted to the relevant department (Human Resources Department).
9. Ensure that the department's surroundings and training rooms are always clean and well-maintained.
10. Be prepared to follow instructions from the department head as required.
KNOWLEDGE, SKILLS & ABILITIES :
1. Required skills: accuracy, integrity, discipline, punctuality, motivation, and creativity.
2. Knowledge in using computers (Microsoft Word, Excel, and PowerPoint).
3. Work experience in administration or a related field, with at least two years of experience in database management.
4. Minimum qualification: SPM (Malaysian Certificate of Education).