Job Description

Administration & Accounts Assistant (Building)

1. Support/assist the Building Executive/Manager in the following: -

1.1. Monitor daily operations in respect of cleaning, housekeeping, security etc.;

1.2. Monitor planned maintenance with regards to all electrical and mechanical equipment or facilities such as fire protection system, pumps, lift, gen-set etc.;

1.3. Administer/supervise appointed service contractors for satisfactory discharge of duty;

1.4. Enforcement of house rules and regulations and issue notice of breach or non-compliance where deemed necessary;

1.5. Monitor works on site undertaken by contractors engaged by the MC.

2. Administer - that includes receiving, tackling and handling - owners/residents' complaints, grievances, enquiries with regards to billing, payments, accounts inter-alia, forwarded to the MO through emails, text messages and telephone calls or made in person;

3. Generate quarterly invoices/statements and post to owners - by email or post per instruction received;

4. Collect cash/cheque payments and issue Official Receipts (ORs);

5. Compile contractors' invoices/reports and prepare payment summary report for MC's approval;

6. Prepare PV and issue cheques to contractors; service providers; and payment of monthly utility bills;

7. Prepare daily reports on maintenance works undertaken by our technician, status of work-in-progress undertaken by contractors and categorization of funds (cash, cheques and online deposits) collected/received;

8. Monitor and keep tab of Service Providers' attendance for purpose of issuing Debit Notes should there be a breach;

9. Custodian of petty cash at the MO

10. Download daily Mayban2U Daily Transaction Report for issuance of ORs re online payments deposited; maintain record for unaccountable items void of basic information and undertake investigation; and ensure cheques banked-in are cleared;

11. Download monthly Bank Statement for purpose of reconciliation - effectively for preparation of Bank Reconciliation Statement;

12. Prepare cash and cheques collected for banking-in;

13. Assist in Credit Control - call/contact owners for settlement of arrears;

14. Keep proper filing records at the MO;

15. Keeping the MO manned during office hours;

16. Attend meetings with MC;

17. Undertake any ad-hoc assignments given by the Building Executive/Manager

Location: Ampang, KL

Job Type: Full-time

Pay: From RM2,000.00 per month

Benefits:

Free parking Health insurance Maternity leave
Ability to commute/relocate:

Kuala Lumpur: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

What is you current and expected salary? We need to fill this position urgently. Are you able to start immediately?
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Administrative: 1 year (Preferred)
Work Location: In person