Job Description

Requirements:-

• Candidate must possess Diploma/ Bachelor\'s Degree in Secretarial-studies,Business studies, or equivalent.
• Possess at least 6 years\' relevant working experience.
• Aged 30 years and above
• Good command of spoken and written Mandarin, English and Bahasa Malaysia.
• Proficient in using word processing, spreadsheet and database software.
• Expected to be able to travel whenever required.
• Resourceful and professional in handling matters with the strictest confidentiality.
• May at times have to perform duties during weekends or public holidays.

: Assist in managing day-to-day admin functions but not limited to

• Upkeep of Wisma Samling building, office equipment, company vehicles, furniture & fittings, office stationaries and other consumable items.
• To handle travel arrangement, coordinate meetings, arrange luncheon / dinner session, whenever required.
• Coordinate and organize for company event such as Annual Dinner, carnival, celebration etc
• Prepare and analyze Admin budget and costing for management review and for budget preparation for Administration Department
• To review and approve Purchase Requisition and Purchase Order for the purchases of Office Stationaries, sundries item, project vehicles\' repair & maintenance service request.
• Monitors application and renewal of Trading License, Manufacturing License, road tax, vehicle license/permit, and other contracts or statutory document.
• To keep track on company vehicles\' accident and /or insurance claims request/frequency, and monitor submission of required documents for insurance claim purposes.
• Ensure Company vehicles are well maintained and with proper records kept including, JPJ, Puspakom, LPKP permit & summons, etc
• To liaise with other Head of department to review and establish office rules and policy from time to time
• Coordinate with contractor whenever required pertaining to work.
• Prepare & analyze monthly shell card usage and circulate info to relevant parties
• Ensure telecommunication & other necessary services are available and in orderly manner.
• Oversee Security department functions and personnel matter
• Any other duties as assigned by the superior from time to time.

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