We are a boutique accounting firm seeking a detail-oriented and proactive Office Administrator to support our daily operations. The role involves managing client correspondence, maintaining practice management systems, and ensuring smooth administrative workflows.
Key Responsibilities
1. Document Management
Filing and organizing client records in electronic formats.
2. Engagement Letter Support
Drafting, formatting, and issuing engagement letters to clients.
3. Practice Management System Maintenance
Maintain and update
Xero Practice Manager (XPM
) with client information, jobs, and tasks.
4. Corporate Secretarial Support
Maintain and update CAS360 records, including company registers and compliance deadlines.
Generate and send automated reminders and notices to clients regarding compliance obligations.
5. Cloud Storage Management
Manage Dropbox folders for client files and internal documents.
6. Client Communication
Send reminders, notices, and follow-up emails to clients as required.
7. General Administrative Support
Assist partners and accountants with administrative tasks as required
Requirements
Working experience with XPM is a must.
rior experience as an office administrator, secretary, or similar role in a professional services firm preferred.
Proficiency in Microsoft Office, Dropbox, and practice management systems (CAS360 is an advantage).
Bilingual in
English and Mandarin (spoken and written) is mandatory.
Detail-oriented, well-organized, and capable of multitasking.
Job Types: Full-time, Permanent
Pay: RM4,000.00 - RM5,000.00 per month
Benefits:
Health insurance
Opportunities for promotion
Professional development
Work Location: In person
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