Job Description

Senior Admin Executive (Mandarin Speaking)

Location:

Kuala Lumpur, Malaysia

Department:

Administration

Summary:-

The Senior Admin Executive is responsible for delivering high-quality administrative and facility management services to ensure a safe, efficient, and cost-effective working environment. The role also provides comprehensive support for employees assigned from China, facilitates communication with government bodies, and assists with office expansion projects in Kuala Lumpur.

Responsibility:-

1. Admin Service and Facility Management

Provide administrative services and support for efficient operations in Malaysia, including welcoming visitors, responding to employee requests for admin services, managing cleaners to maintain a good environment, overseeing physical security to ensure ISO27001 compliance, and coordinating with the landlord and property managers to ensure smooth operations. Make Office Supplies budget and perform cost/quality effective procurement for the office.

2. Support on Chinese Employees

Provide comprehensive support for Chinese employees relocating from China to Malaysia including local EP visa applications, apartment searches, hotel bookings, and logistical assistance as needed. Address any living issues to ensure they enjoy their stay in Malaysia.

3. Support on Government Relations

Support government relations efforts in Malaysia by responding to requests from government bureaus, submitting necessary materials, and researching policies to access incentives. Interact with government officials on behalf of ReSource Pro to foster positive corporate citizenship.

4. Office Expansion

Assist with the office expansion strategy in Malaysia by researching suitable locations, identifying vendors, overseeing the office setup process, and supporting the service teams during their move-in.

Qualifications:-

Bachelor's degree in any discipline (Diploma holders may be considered with strong soft skills such as communication, problem-solving, service orientation, and initiative). Minimum 3-5 years of relevant experience in administration or facility management. Experience in government relations or dealing with government agencies is preferred. Demonstrated project management capabilities, including vendor coordination, renovation oversight, and expansion projects. Proficient in Microsoft Office (intermediate level). Strong understanding of facility management and office operations. Good English and Chinese (verbal) communication skills.
Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM5,500.00 per month

Benefits:

Health insurance
Education:

Diploma/Advanced Diploma (Preferred)
Experience:

Administrative: 3 years (Preferred)
Language:

Mandarin (Preferred)
Work Location: In person