Job Description

Scope of Work: 1. General and administrative

• Perform any administrative function as required by the Department/Section/ Unit in line with company policies, procedures and engagement requirements.
• Record and track daily correspondences records especially for mail and fax services.
• Administer office consumables, procurement and inventory.
• Provide assistance, support where necessary for any activation, official functions & events related activities protocol management.

2. Budget monitoring and management

• Source and gather information in preparing budget proposal for the unit by analysing the budget expenditures and make recommendations to ensure optimum budget utilization.
• Budget management and budget monitoring for Planning Department in the areas of:
• i. Reclassification
• ii. Back-charging - KRP/KIC management
• iii. Accrual Management
• iv. Budget transfer
• v. Petty cash management

3. Physical/digital records management

• Data filing and information archiving (physical files, contribution requests files, comms material etc.)
• Inventories management for stakeholder collaterals (corporate gifts, consumables etc.)
• Data entry into the system (stakeholder management database i.e. Borealis, contact information etc.)

4. Finance and procurement

• Handling finance and procurement process/ payment / contract / rental and purchasing of office equipment through: SRM, SAP etc.

5. Reporting

• Consolidate data to update respective reports on a weekly/ monthly/quarterly basis.

6. Inventory and Asset Management

• Monitor and manage asset utilisation related to the Unit (for e.g. camera, projector etc) and maintenance by recording asset usage and movements, ensuring its maintenance and in working condition to ensure the availability of high performing assets.
• Record the in-coming and outgoing of corporate merchandise, attend to urgent requests, ensure stock availability with proper monitoring and coordination of inventory and update the superior accordingly.

Job Types: Full-time, Contract
Contract length: 12 months Salary: RM1,500.00 - RM2,500.00 per month Benefits:

• Health insurance
• Maternity leave
• Parental leave

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Administration: 2 years (Preferred)