Job Description

OUR COMPANY

At Boehringer Ingelheim we develop breakthrough therapies that improve the lives of both humans and animals. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective.

Now, we are powered by 52,000 employees globally who nurture a diverse, collaborative and inclusive culture. We believe that if we have talented and ambitious people who are passionate about innovation, there is no limit to what we can achieve.

THE POSITION

The Administrator associates with all levels within the AH co-workers in the OPU office, as well as colleagues from the ROPU Office to coordinate and organize activities. The tasks for Administrator are to provide secretarial and administrative support to the AH Business team. The Administrator is to support and facilitate activities pertaining to the department and company.

Tasks & responsibilities

The OPU AH Administrator is responsible for the operative execution of administrative services to the AH Business team.

The OPU AH Administrator is responsible for providing secretarial and administrative support to the AH Business team which entails:

Raise Purchase Order and handle invoices submission process.

Manages vendor creation

Monitoring on monthly/yearly accruals process to ensure progress within the closing timeline.

Finance and Documentation system handling.

Manage filing, updating, retrieval & archiving of information & documents, records retention.

The OPU AH Administrator is responsible to provide support on internal meetings, conferences, and workshops; and to coordinate travel activities for the Department Head and liaise with other Functional Administrators on Function Heads\' travel. Which includes:

Arranging and managing the logistics for meetings, trainings, appointments, events & teleconferences.

Preparing the agenda & writing/distributing minutes, flight bookings, hotel reservation, ground transportation, meeting registration, meals, refreshments, stationery, collate presentation slides, as needed from the department.

The OPU AH Administrator is responsible for working on ad-hoc projects as directed.

Administrative Assistant supports knowledge and skill sharing within the AH business.

Administrative Assistant builds relationships within OPU and ROPU admin team.

Requirements

Able to multi-task competently.

Thrives in a team environment, yet able to work independently.

Able to interact with people at all levels.

Strong in MS Office (Excel, Word, Note, Outlook, Team, Shared Point and PowerPoint).

Knowledge / handling of internal Finance systems / tools.

Reporting skills.

Communication skills.

Diploma / Bachelor\'s Degree in Business related field.(Preferred: Administration)

WHY BOEHRINGER INGELHEIM?

With us, you can grow, collaborate, innovate and improve lives.

We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.

In our Regional Operating Unit Asean, South Korea, Australia & New Zealand (ROPU ASKAN) region, Boehringer Ingelheim is one of the fastest growing pharmaceutical companies with over 2,000 employees. We are an equal opportunity global Top Employer who takes pride in embracing diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients, customers, and communities.

Want to learn more? Visit

READY TO CONTACT US?

Please contact our Recruiting ASKAN Team: PHI +63 876 6899 | SGP +65 6419 8822 | MYS +603 2092 0041

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Note to Recruitment Agencies:

Boehringer Ingelheim (BI) does not accept candidate submissions from recruitment agencies that BI does not have existing contracts with. BI will not be responsible for payment of recruitment fees for the hiring of candidates whose resumes were submitted to BI employees or BI offices without BI\xe2\x80\x99s prior permission.

Boehringer Ingelheim