Job Description

This position is responsible for the administration and coordination of the brand clusters to achieve efficiencies in cost, ensure timely and accurate submission of key financial and non-financial documents as well as control of no-charge inventory for the brands. What You Will Achieve

• Main liaison with Global, Regional and Local brand teams: on the coordination of any overseas, interstate and/or virtual meetings. This includes all participants details, flights, transport and accommodation as well as F&B and any other areas relating to the meeting.
• Responsible to raise and track all procurement matters: to raise and track all Purchase Request and to Good Receive all completed jobs at a timely manner. This involves liaising with vendors for quotations and invoices, liaising with Business Management teams to ensure that all GL codes and cost centres are captured correctly
• Project Appropriation Request: responsible to raise all new project AR and to follow-up with Project team to ensure all AR are closed after completion
• License application: Support Retail Marketing with the application of DBKL / MBPJ licenses and any other licenses required for all out-post event areas
• Record Management: Organizing and maintaining files and records for the brands.
• Inventory Management: ensure all public relations inventory are tracked and properly recorded based on the company\xe2\x80\x99s policy & procedure

The above statements reflect the general details considered necessary to describe the principle functions of the job identified and shall not be considered as a detailed description of all the work required inherent in the job.

Qualifications
What You Will Need

• 4 to 6 years of admin experience
• University degree level qualification
• Proven fluency in written and spoken English
• Sound knowledge in Microsoft office applications
• Stakeholder engagement skills including cross functional teamwork
• Organised and meticulous, with the ability to meet tight deadlines
• A multitasker who can handle multiple tasks at the same time

What We Offer

• We provide market-competitive packages and trainings to our staff to ensure they are well-rewarded with room to excel in their career:
• Opportunities to learn and lead: we provide on-the-job trainings to ensure employees are equipped with the most up-to-date skillsets and knowledge.
• Career development: we work with you to advance your career through short-term assignments, relocations and new experiences.
• Work-life balance as a priority: we offer benefits and implement policies to help employees balance their personal and professional priorities

Who We Are
We are the global leader in prestige beauty \xe2\x80\x94delighting consumers with transformative products and experiences, inspiring them to express their individual beauty through our high-touch offerings. We are a brand-led business and the only company focused solely on prestige makeup, skin care, fragrance and hair care with a diverse portfolio of 25+ brands sold in approximately 150 countries and territories. Infused throughout our organization is a passion for creativity and innovation \xe2\x80\x94 a desire to push the boundaries and invent the unexpected \xe2\x80\x94 as we continue the bold work of our founder Est\xc3\xa9e Lauder. We are a values-driven organization. Our actions are rooted in the Lauder Family values of respect for the individual, uncompromising ethics and integrity, generosity of spirit and fearless persistence. Building on these core values we also abide by the following principles

• Unwavering commitment to quality and excellence.
• Infusing creativity and innovation throughout all aspects of the business.
• Nurturing and developing world-class talent.
• Cultivating an inclusive and diverse workplace.
• Acting responsibly and caring for the communities we serve.

Job: Administrative
Primary Location: Asia Pacific-MY-14-Wilayah Persekutuan
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 2226579