Job Description

• Position Title*

Administration Executive

• Work Location*

SARAWAK (BINTULU/MIRI)

• Job Highlights*

1. Exceptional career growth opportunities
2. Extensive training and ongoing development
3. EPF and SOCSO contribution
4. Panel clinic
5. Hospitalisation coverage
6. 5 days work

• Roles Reporting*

To produce weekly activity and monthly reports for the Management team on administration matters.

• Primary Objective*

Handle daily activities related to administration functions including but not limited to administer licensing and agreements, inventories and vehicle management, secretarial matters and office management, policies & procedures and etc.

• Major Activities*

Daily departmental general work coordination & administration.
Compile and record data, maintain files of documents used and filing job.
To provide secretarial and administrative support in the absence of PA.
Screening telephone calls, enquiries and requests, and handling them when appropriate.
Meeting and greeting visitors at all levels of seniority.
Dealing with incoming email, faxes, often corresponding on behalf of the Company.
Ensure smooth running of all administrative functions in the office.
Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Collecting, organizing, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.

• Performance Measures*

Reporting update for administration related matters including office management, licensing and inventories.
To complete tasks within time frame.
All files, documentations and agreement are recorded and updated.

• Major Challenges*

Establishing the policies and procedures to enhance the effectiveness .
Ensuring the updates of the related policies and regulations.
Maintaining the disciplines processes.
Ensuring all the works / reports to be completed on time.

• Key Relationships*

IGS Departments
IGS CEO/COO
Government agencies
Law enforcement/Government agencies
Suppliers and clients

• Freedom to act*

Freedom to manage all issues associated with above highlighted activities, however CEO approvals for major decisions may be required from time to time.
For the development of new policies and procedures, the IGS Group CEO has to be consulted and sign off before implementation.

• Knowledge, Skills & Attributes required*

Bachelor Degree or diploma and at least 3 years experiences in Business Administration/ Management or equivalent.
Knowledge of the principles and practices of administration/management.
Knowledge of business principles.
Excellent report writing/communications skills.
Can work well under pressure.
Able to verse and write well in English and Malay.
Able to develop, implement and follow through in planning operations.
Can meet deadlines.
Honest and hard working.

If you are interested in this offer, please send us your CV and a cover letter to:
INDEPENDENT GUARDING SERVICES SDN. BHD.
Headquarter Address: A-01-03A, Pusat Perdagangan Siera, Ara Damansara, Jalan PJU 1A/5A, 47301 Petaling Jaya, Selangor.
Tel: 603-78313257
PIC: Shafinaz
Email: hr.hq@igsglobal.com.my
IGS is an innovative security company that deliver one-stop risk management and protection functions to our clients. Expert in advance risk management, guarding protective services and management.
Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5