Job Description

Job Responsibilities1. Daily Administration & Office Operations

Oversee overall office operations to ensure a clean, safe, and organized working environment. Manage office space planning, seating arrangements, and facility maintenance. Handle administrative budgeting, cost control, and procurement of office supplies. Coordinate support functions such as company vehicles, canteen services, cleaning, reception, and security to ensure smooth operations.

2. Process Improvement & Policy Development

Develop, review, and improve administrative policies, SOPs, and workflows. Establish emergency response plans and conduct related drills (e.g., incident handling, equipment failure, safety procedures). Continuously optimize administrative processes to enhance workplace efficiency and employee experience.

3. Team Leadership & Talent Development

Lead and supervise the administration team, including receptionists, secretaries, and facility support staff. Set performance standards and manage the evaluation process. Organize training and skill development programs to strengthen team capability and productivity.

4. Cross-Department Coordination & Employee Engagement

Act as a communication bridge between departments and ensure timely resolution of administrative issues. Organize company events such as annual dinners, team-building activities, and staff welfare programs. Support corporate culture building and enhance employee engagement and belonging.

5. Payroll & Administrative Support

Assist HR in compiling administrative data such as attendance and overtime records. Support the overall payroll calculation process where necessary.

Job Requirements

Bachelor's Degree in Administration, Business Management, or related fields. 2-4 years of experience in administrative or office operations, preferably with team management responsibility. Strong communication, coordination, and problem-solving skills. Familiar with administrative systems, cost control, procurement, and vendor management. Highly responsible, organized, and able to manage multiple tasks efficiently. Proficiency in Mandarin, English, and Malay.
Job Type: Full-time

Pay: RM7,500.00 - RM8,500.00 per month

Language:

Mandarin (Preferred)
Work Location: In person