Job Description

Key Responsibilities1. Daily Administration & Office Operations

Oversee overall office operations to maintain a clean, safe, and organized workplace. Manage office space planning, seating arrangements, and facility maintenance. Handle administrative budgeting, cost control, and procurement of office supplies. Coordinate support functions such as company vehicles, canteen services, cleaning, reception, and security to ensure smooth operations.

2. Process Improvement & Policy Development

Develop, review, and improve administrative policies, SOPs, and workflows. Establish emergency response plans and conduct drills (e.g., incident handling, equipment failure, safety procedures). Continuously optimize administrative processes to enhance workplace efficiency and employee experience.

3. Team Leadership & Talent Development

Lead and supervise the administration team, including receptionists, secretaries, and facility support staff. Set performance standards and manage evaluations. Organize training and development programs to strengthen team capabilities and productivity.

4. Cross-Department Coordination & Employee Engagement

Serve as a communication bridge between departments to resolve administrative issues promptly. Organize company events, such as annual dinners, team-building activities, and staff welfare programs. Support corporate culture initiatives and enhance employee engagement and sense of belonging.

5. Payroll & Administrative Support

Assist HR in compiling administrative data, such as attendance and overtime records. Support payroll calculation processes as needed.

Job Requirements

Bachelor's Degree in Administration, Business Management, or related fields. 2-4 years of experience in administrative or office operations, preferably with team management responsibilities. Strong communication, coordination, and problem-solving skills. Familiarity with administrative systems, cost control, procurement, and vendor management. Highly responsible, organized, and able to manage multiple tasks efficiently. Proficiency in

Mandarin, English, and Malay

.
Job Type: Full-time

Pay: RM7,500.00 - RM8,500.00 per month

Language:

Mandarin (Preferred)
Work Location: In person