Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Accountabilities
Admin & Office Support
Providing office & administrative support and acting as liaison person between the Management Office and other parties (tenants & etc).
Answers telephones and directs the caller to the appropriate associate & greets visitors in a friendly, interested, and helpful manner.
Monitoring assigned task and/or projects within the Maintenance/Facilities department.
Assists in ordering, receiving, stocking and distribution of office supplies
Required initiative, organizational problem solving skills; ability to acquire knowledge of program operations, policies and procedures.
Work independently and carry out administrative details without requiring the immediate attention.
Assists other personnel for the purpose of supporting them in the completion of their work activities.
Essential Functions Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains a variety of records, supplies, calendar, schedules, files, etc. (e.g. employee time reports, fiscal information, energy cost/usage, construction, developer fees, mitigation, work orders, etc.) for the purpose of providing documentation in accordance with administrative and legal requirements.
Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.)
Prepares a variety of written materials (e.g. correspondence, memos, fiscal and statistical reports, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Processes documents and materials (e.g. contracts, specifications, purchase requisitions, mail, etc.) for the purpose of disseminating information in compliance with
program, district, state and/or federal requirements.
Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff\xe2\x80\x99s, landlord, tenants, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
Analyze information where necessary, investigating variances and taking appropriate corrective action.
Maintain the Team\xe2\x80\x99s electronic and paper filing systems to ensure the smooth running and effective access of information to the whole team.
Ability to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment.
Problem solving is required to analyze issues and create action plans.
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.

Procurement Assistant
Working with Procurement Manager and performing vendor research & selection to enhance profitability, reducing operating cost including boosting efficiency.
Conducting on-going market research to identify beneficial purchase agreements and potential vendors.
Responsible for maintaining procurement records.
Assists in contractor selections by gathering procurement specifications and tender bids received from suppliers.
Assist in audit of documentation and contract terms required for trade transactions.
Assist in building relationships with organisational network and external vendors for procurement.
Assist in ongoing review records and information to determine if work processes and procedures are effective.
Draft proposal requirements or procurement details to potential sellers.
Gather list of sellers in line with selection processes.
Support data collection on potential sellers that fulfil requirements.
Support procurement activities based on product specifications and customer needs.
Support work improvement activities and performance improvement strategies.
Maintaining cordial work relationships with vendors and supervising vendors activities.
Responsible to compare prices and assess the status of the product in the market.
Responsible to inspects the quality and accuracy of suppliers and equipment.
Conducts cost and quality comparisons.
Responsible to coordinates and communicates with the specific key employees of each department in the company as this is to determine the needs of each department.
Any other duties assigned as and when needed

Key Performance Measures Competencies
Candidate must possess at least a LCCI/Diploma / Bachelor\'s Business and Administration or any related field equivalent.
Well versed in MS Office (e.g Words, Excel etc).
Must have basic Customer Service & Office support knowledge.
Required language(s): English & Bahasa Malaysia
Excellent written and verbal communication skills.
At least 1 or 2 years of working experience in the related field is required for this position.
Strong organizational and interpersonal skills.
Positive approach to meeting client needs.
Work experience in a corporate environment or with a third-party service provider.
Result oriented and able to work under pressure to meet tight deadlines
Recent graduates are also invited to apply, JLL will provide career development planning to support growth and development in the role

If this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements below. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.