Job Description

• Annual leave, medical sick leave etc forms must have approval signed by supervisor and scan a copy in the shared folder.
• Keep a record of individual employee annual leave, medical sick leave etc in excel file in the shared folder.
• All any other administrative works as required.

Staffs Claims

• Check and verify all claims submitted by staffs, scan a copy to account for payment and save in shared folder - claim files.
• Expenses claims to be submitted to account latest by 25th of each month.

Petty Cash:

• Issue petty cash voucher attached with receipt for all petty cash claims and get manager approval scan a copy to accounts for payment.
• Compute and file monthly petty cash expenses for reimbursement and submit to accounts for payment latest by 25th of each month.

Sales / Accounts Receivable

• Liaise with customers as when IT\'s needed by operation or sales department.
• Invoicing: service form, delivery order, quotation, Purchase order, all documents relate to billing etc..
• Generate invoice and dispatch the invoice and getting the customer to acknowledge receipt.
• Scan all invoices and update on the shared folder in running number on invoice files.
• Follow up on Customers\' payment due and ensure collection in time.
• Recording of Service forms in running number according to customers and descriptions in shared folder.
• Keep Track and Update Maintenance contract / Rental contract for quarterly and yearly billing.
• Organize Filing system by customers\' invoices and related documents.
• Scan/copy all quotations from sales department and update on shared folder quotation files.
• Inventory : Keep track of stock movement and every end mth submit stock to accounts.
• Shipment : Receiving goods and scan all shipping documents to account.

Purchases / Accounts Payable

• Liaise with sub-contractors and purchasing of projects.
• Organize filing system by suppliers\' invoices and related documents
• Ensure that all suppliers\' invoices preferably attached with delivery order, approved purchase requisition with job /quotation number indicated and acknowledged/signed by the requestor.
• Scan a copy of the supplier invoice with necessary attachment to account for payment and save in shared folder
• To assist Sales/Operations department in all administrative work as when it required.

Benefits

• AWS
• Variable Bonus
• Medical Benefits

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