Job Description

Faculty/Department: UCSI Group Property

Campus: Kuala Lumpur

Responsibilities

• Provide all necessary administrative assistance to the management staff.
• Shall accept complaints from owners / tenants and assist in resolving such complaints amicably at point of contact. If such complaint is not able to be resolved, then to highlight to superior for future actions.
• Shall be responsible and assist the Building Manager on handling of Petty Cash fund.
• Shall carry out any duties as directed by the Supervisor.
• Shall maintain proper records of all financial transaction of property sites.
• Shall carry out the preparation of invoices and billings of property sites and compile verified invoices for account department.
• Shall ensure that all Books of Account of Property sites are all updated and properly recorded.
• Shall be responsible and liable for the collection of Service Charge, Sinking Fund and Water Charges.
• Shall ensure and liable for the daily deposits/bank-in of all collection and proper kept of receipts books.
• To collect amount due to JMB/MC Committee or Developer. Issuance of official receipt for all collection, prepare daily \'Collection Detail Report\' and \'Collection Summary Report\'.
• To ensure update on daily basis all bank0in slips and fax details and proceed to deliver original to HQ / Account Department for reconciliation.
• To keep accounts on issuance of access card, card stickers, resident\'s pass etc.
• To prepare Daily Collection Batching Forms.
• To prepare Official Letters, Memos, Minutes of Meeting. Requisition and Purchase Order included Weekly and Monthly Reports.
• To received and answer any telephone calls of the Management Office.
• To maintain and update a proper filing system (hard copy in the file and soft copy in the server directory) at the Management Office.
• To update all owners / proprietors / tenants information in owners\' registry (contact no / email / lawyer\'s contact) and maintain such confidentiality at all times.
• To bank-in all daily collections into the bank account of JMB / MO.
• All collection must be properly documented and secured, failing which you will be responsible for any loss / theft or discrepancies.
• To report to HQ immediately if money given to others for banking-in is not being complied with.
• To report any irregularities to superior to curb fraud / cheat / mismanagement.
• Any other assignment / adhoc job deemed necessary by the Management.

Requirements

• Minimum Diploma in any discipline.
• Minimum 1 year working experience
• Excellent communication skills
• Pro-active and self-motivated, with the ability to work independently as well as participate within the team.
• Aggressive and possess strong organizational & time management skills.
• Computer literate & competent in writing business letters & proposals.

Deadline: 01 Mar 2024 | Last Update: 08 Feb 2024

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