Job Description

Qualifications : - Preferably diploma; additional qualification as an Administrative assistant or Secretary will be a plus. Other Requirements : - Good working knowledge and proficiency in Microsoft Excel and Microsoft Power Point. - Discreet and able to handle private and confidential information. - Be flexible, easily adapt to changes and comfortable in dealing with all levels of people. - Strong interpersonal and communication skills. - Strong organizational skills with the ability to multi-task. - Knowledge of office management systems and procedures. - Working knowledge of office equipment, like printers, photocopier and fax machines. - Excellent time management skills and the ability to prioritize work. - Attention to detail and problem-solving skills. - At least 1 - 3 years relevant experience. s : - Perform diversified administrative duties such as general office administrative, preparation for new hire onboard, maintain contact lists and organize department functions/events. - Schedule and organize activities such as coffee talk, appointments/meetings, prepare travel itinerary, make travel arrangement and provide general support to visitors. - Assist in the preparation of regular headcount and attrition reports, prepare power point slides or necessary materials for coffee talk, trainings or meetings. - Provide administration support from time to time in terms of meeting room booking, order stationery/office equipment/computer desktops/laptop, setup new laptop/computer desktop, coordinate direct mailing, sorting mail, office seating arrangement and take care of repair & maintenance of office equipment. Ensure tools are in good working condition. - Write or distribute email for any site communication or announcement and coordinate for site events. - Play an active role and support for any One Finance activities. - Handle any ad-hoc tasks as assigned by managers from time to time.

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