Job Description

Mohon
Penerangan Kerja
Kelayakan
This is a full-time on-site role for an Admin Assistant at Robust HPC in Petaling Jaya. The Administration Assistant will be responsible for providing administrative assistance, handling phone etiquette, conducting effective communication, assisting executives with administrative tasks, and utilizing clerical skills. The role will involve supporting various departments within the organization and ensuring smooth operations.

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Strong clerical skills
• Excellent organizational and time management skills
• Attention to detail and accuracy
• Proficient in MS Office (Word, Excel, PowerPoint)
• Ability to multitask and prioritize tasks
• Strong problem-solving and decision-making skills
• Experience in a similar role is preferred
• Ability to work well in a team
• High school diploma or equivalent

Tanggungjawab

• Perform various administrative tasks, including answering phone calls, managing correspondence, responding to emails, and handling deliveries.
• Respond to inquiries and resolve issues related to administrative functions.
• Assist in the preparation, editing, and formatting of documents, reports, and presentations. o Maintain and update office records, files, and databases to ensure accuracy and organization.
• Ensure the cleanliness, maintenance, and upkeep of the office environment.
• Assist in the organization and coordination of company events or special projects.
• Coordinate calendars, schedule meetings, and make travel arrangements.
• Maintain confidentiality and handle sensitive HR information with discretion.
• Support recruitment and onboarding processes, including job postings, resume screening, and interview scheduling.
• Monitor and record staff attendance and leave applications and manage other HR-related matters.
• Ensure employees adhere to ISO 27001:2022 standards and other regulatory requirements.
• Improving ISO 27001:2022 procedure and documentation.
• Record and monitor inventory for both office purchases and product purchases from suppliers for warranty, stock control, and project reference purposes.
• Manage petty cash claims for all staff.
• Perform data entry and preparation of documents related to financial transactions.
• Analyse operational processes and implement improvements to enhance efficiency and service quality.
• Assist in supplier order management and other operational tasks as needed.
• Conduct research and gather information to support decision-making and project initiatives.
• Perform other administrative duties and ad hoc tasks as assigned by supervisors/directorsfrom time to time.

Manfaat

• EPF and Socso Provided
• Work 5 days per week
• Birthday treats
• Insurance PA
• Mileage claim
• Others

Manfaat tambahan

• EPF / SOCSO / PCB
• Insurance

Kemahiran
Answering Telephones Outlook Microsoft Office Administrative Support Record Keeping Data Entry
Peringatan Penting
Jangan pernah kongsikan maklumat bank atau kad kredit anda semasa memohon pekerjaan. Elakkan membuat sebarang pembayaran atau mengisi survey yang tidak berkaitan. Jika ada yang mencurigakan, sila laporkan iklan pekerjaan ini segera.

Skills Required