Job Description

Administrative Assistant - Position Summary

The Administrative Assistant provides day-to-day administrative support to ensure efficient operation of the office. This role handles clerical tasks, assists team members, manages communication, and helps maintain smooth office operations.

Key Responsibilities1. Administrative & Clerical Support

Handle phone calls, emails, and correspondence. Prepare, format, and edit documents such as letters, reports, and memos. Maintain filing systems (physical and digital). Schedule appointments, meetings, and conference calls. Assist in preparing meeting agendas, minutes, and follow-up actions.

2. Office Management

Monitor and order office supplies and stationery. Maintain office equipment (printers, copiers, etc.) and arrange for repairs when needed. Ensure cleanliness and organization of office areas. Coordinate with vendors or service providers (courier, maintenance, IT support).

3. Data Entry & Record Keeping

Update databases, spreadsheets, and company records accurately. Maintain employee or client information as required. Prepare reports, summaries, and basic data analysis when needed.

4. Support to Staff & Departments

Assist managers or teams with administrative tasks. Help prepare documentation for meetings, events, or projects. Coordinate travel arrangements, hotel bookings, and itineraries (if required).

5. Customer/Client Service

Greet and assist visitors at the reception area. Provide prompt responses to inquiries from clients, suppliers, or internal staff. Handle basic customer service tasks professionally.

Skills & QualificationsRequired

SPM / Diploma / Degree in Business Administration or related field. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Strong organizational and time-management skills. Good communication skills (verbal and written). Attention to detail and accuracy.

Preferred

Experience in office administration or secretarial work. Ability to multitask and work under minimal supervision. Basic accounting or invoicing knowledge (optional but beneficial).

Personal Attributes

Professional and friendly demeanor. Responsible and trustworthy. Willing to learn and adapt. Good team player.

Working Conditions

Office-based role (Monday-Friday or according to company schedule). Standard working hours; occasional overtime depending on workload.
Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Opportunities for promotion
Work Location: In person