Administrative

Bukit Bintang, Kuala Lumpur, Malaysia

Job Description

Pertubuhan Ikatan Komuniti Selamat Hiring! Full Time Administrative in WP Kuala Lumpur, Earn up to MYR 3,800 - Ricebowl
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Administrative
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MYR3,000 - MYR3,800 Per Month
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Fast Response
Fewer than 15 applicants. Your chances are good!
Posted 14 hours ago o Closing 20 Nov 2025
Fewer than 15 applicants. Your chances are good!
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Requirements
Essential Qualifications:

  • A minimum diploma in Business Administration, Management, or a related field. A degree is preferred.
  • At least 2-3 years of proven experience in an administrative role, preferably within an NGO, non-profit, or social enterprise.
  • High proficiency in Bahasa Malaysia and English, both written and spoken.
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time-management skills with a keen eye for detail.
Desirable Attributes:
A strong interest in community safety, public health, or social work.
Ability to work independently with minimal supervision and as part of a team.
Excellent problem-solving skills and a proactive, "can-do" attitude, multitasking.
Experience with basic financial administration or bookkeeping is a plus.
Flexibility to occasionally work outside standard hours to support organizational events.
Responsibilities
Key Responsibilities and Job Scope
1. Office Management & Daily Operations
  • Manage the central office phone line, email inbox, and postal correspondence, acting as the first point of contact for the organization.
  • Ensure the office is well-maintained, stocked with necessary supplies (stationery, pantry items, etc.), and that equipment (printers, computers) is in working order.
  • Develop and maintain an efficient filing system for both digital and physical documents, ensuring confidentiality and easy retrieval.
  • Implement and improve administrative processes and policies to enhance office efficiency.
2. Program and Event Logistics Support
  • Provide crucial logistical support for the organization's events, workshops, and training programs (e.g., OSH-C, Mental Health & Well Being, OSH Conference, CSR).
  • Duties include coordinating venue bookings, preparing participant materials, managing registration lists, and arranging for equipment and signage.
  • Assist in the coordination of travel and accommodation for staff, experts, and volunteers for outstation events.
3. Database and Record Management
  • Maintain and update key organizational databases, including contacts for members, partners, donors, volunteers, and stakeholders.
  • Assist in the preparation of data and reports for grant applications, donor reports, and internal reviews.
  • Handle sensitive information with the highest degree of integrity and confidentiality.
4. Finance and Procurement Administration
  • Process invoices, petty cash claims, and staff expense reports in accordance with organizational policies.
  • Liaise with vendors and suppliers, obtaining quotes and managing relationships for office-related services.
  • Assist the CEO or accounts personnel with basic bookkeeping tasks and budget tracking for administrative expenses.
5. Human Resources & Volunteer Coordination Support
  • Support the onboarding process for new staff, members and volunteers, including preparing welcome packs and coordinating orientation schedules.
  • Maintain staff, members and volunteer records, including contact information and emergency details.
  • Assist in coordinating internal meetings, team events, and members & volunteer appreciation activities.
6. Communications and Stakeholder Liaison
  • Draft and format official letters, emails, and internal memos.
  • Support the coordination of meetings with external partners (e.g., PERKESO, DOSH, MIROS, and other government agencies) by preparing agendas and taking minutes.
Benefits
EPF/SOCSO
This position offers a valuable opportunity to gain deep insight into the workings of a non-profit and to contribute meaningfully to public safety initiatives across Malaysia.
Additional Benefits
  • 5 Working Days
  • Allowance Provided
  • Performance Incentive
  • Medical Claim
Skills
Administrative Support Office Management Communication Skills Organizational Skills Scheduling
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Job Detail

  • Job Id
    JD1221842
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    RM 3,800 per month
  • Employment Status
    Permanent
  • Job Location
    Bukit Bintang, Kuala Lumpur, Malaysia
  • Education
    Not mentioned