Job Description

Pertubuhan Ikatan Komuniti Selamat Hiring! Full Time Administrative in WP Kuala Lumpur, Earn up to MYR 3,800 - Ricebowl
e.target.src = 'https://files.ajobthing.com/assets/premium-job/premium-default-banner.png'" class="object-contain aspect-companyBanner w-full" data-v-73b57a06>
Administrative
Follow
MYR3,000 - MYR3,800 Per Month
,
Fresh Graduates
Fast Response
Fewer than 15 applicants. Your chances are good!
Posted 14 hours ago o Closing 20 Nov 2025
Fewer than 15 applicants. Your chances are good!
Share
Save
Apply

Requirements
Essential Qualifications:

• A minimum diploma in Business Administration, Management, or a related field. A degree is preferred.
• At least 2-3 years of proven experience in an administrative role, preferably within an NGO, non-profit, or social enterprise.
• High proficiency in Bahasa Malaysia and English, both written and spoken.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills with a keen eye for detail.

Desirable Attributes:
A strong interest in community safety, public health, or social work.
Ability to work independently with minimal supervision and as part of a team.
Excellent problem-solving skills and a proactive, "can-do" attitude, multitasking.
Experience with basic financial administration or bookkeeping is a plus.
Flexibility to occasionally work outside standard hours to support organizational events.
Responsibilities
Key Responsibilities and Job Scope
1. Office Management & Daily Operations

• Manage the central office phone line, email inbox, and postal correspondence, acting as the first point of contact for the organization.
• Ensure the office is well-maintained, stocked with necessary supplies (stationery, pantry items, etc.), and that equipment (printers, computers) is in working order.
• Develop and maintain an efficient filing system for both digital and physical documents, ensuring confidentiality and easy retrieval.
• Implement and improve administrative processes and policies to enhance office efficiency.

2. Program and Event Logistics Support

• Provide crucial logistical support for the organization's events, workshops, and training programs (e.g., OSH-C, Mental Health & Well Being, OSH Conference, CSR).
• Duties include coordinating venue bookings, preparing participant materials, managing registration lists, and arranging for equipment and signage.
• Assist in the coordination of travel and accommodation for staff, experts, and volunteers for outstation events.

3. Database and Record Management

• Maintain and update key organizational databases, including contacts for members, partners, donors, volunteers, and stakeholders.
• Assist in the preparation of data and reports for grant applications, donor reports, and internal reviews.
• Handle sensitive information with the highest degree of integrity and confidentiality.

4. Finance and Procurement Administration

• Process invoices, petty cash claims, and staff expense reports in accordance with organizational policies.
• Liaise with vendors and suppliers, obtaining quotes and managing relationships for office-related services.
• Assist the CEO or accounts personnel with basic bookkeeping tasks and budget tracking for administrative expenses.

5. Human Resources & Volunteer Coordination Support

• Support the onboarding process for new staff, members and volunteers, including preparing welcome packs and coordinating orientation schedules.
• Maintain staff, members and volunteer records, including contact information and emergency details.
• Assist in coordinating internal meetings, team events, and members & volunteer appreciation activities.

6. Communications and Stakeholder Liaison

• Draft and format official letters, emails, and internal memos.
• Support the coordination of meetings with external partners (e.g., PERKESO, DOSH, MIROS, and other government agencies) by preparing agendas and taking minutes.

Benefits
EPF/SOCSO
This position offers a valuable opportunity to gain deep insight into the workings of a non-profit and to contribute meaningfully to public safety initiatives across Malaysia.
Additional Benefits

• 5 Working Days
• Allowance Provided
• Performance Incentive
• Medical Claim

Skills
Administrative Support Office Management Communication Skills Organizational Skills Scheduling
Important Information
Never provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report this Job ad.

Skills Required