Job Description

Job Category: Administration
Degree Level: Diploma of HE
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The role holder will provide administrative and coordination support to the Professional & Organisational Development (POD) function during the maternity cover period. This role will ensure the continuity of training, development, and induction activities, while assisting in maintaining accurate training records, reports, and compliance requirements.
The role holder will work closely with the Human Resources team and the Edinburgh Professional & Organisational Development team, who will provide information and ongoing support regarding the University's policies and processes. This position reports to the Head of Human Resources.
Key Duties and Responsibilities

• Coordinate and administer staff training programmes, including enrolments, scheduling, attendance tracking, and feedback collection.

Support the preparation and communication of the University's training calendar, including promoting available training sessions to staff.
Maintain and update all staff Continuous Professional Development (CPD) hours records on a regular and timely basis using the Oracle Learning and Development module. * Prepare monthly reports on training-related information. Regularly monitor, track, and communicate with managers to advise and administer staff development progress, including training hours, conferences attended, etc.

• Manage training fund applications through the Human Resources Development (HRD) Corporation and report on their utilisation status on a monthly basis.
• Support managers and staff with training and development needs, including collating requirements from bi-annual reviews and sourcing providers for training courses where necessary. This role will also support staff members who wish to apply for external training or conferences.
• Manage the induction and onboarding process for new staff. Support the first-day experience, including a campus tour, an introduction to the University's culture, the
• E-Induction programme, and completion of mandatory modules.
• Manage the University's internship programme, including but not limited to schedule planning and coordination with peer institutions, payment of monthly allowances, and monitoring of intern progress.
• Provide general administrative support to the Professional & Organisational Development function as required to ensure smooth operations during the maternity cover period.

All HWUM staff endeavours will embody our shared values of: Inspire, Collaborate, Belong, and Celebrate.
Please note that this job description is not exhaustive, and the role holder may be required to undertake other relevant duties commensurate with the grading of the post and its general responsibilities. Activities may be subject to amendment over time as the role develops and/or priorities and requirements evolve.
Person Specification
This section details the attributes e.g. skills, knowledge/qualifications and competencies which are required in order to undertake the full remit of the role.
Essential

• Diploma or Degree in Human Resources, Business Administration, or a related field
• 2 years or more experience of providing professional level generalist HR/Development support in a wide range of HR functions
• Familiar with inputting data into HR databases. Experience of creating reports from databases which can be easily understood by managers.
• Fluent (verbal and written) in English and another language e.g. Bahasa Malaysia
• Strong knowledge of Human Resources Development Corporation
• Good interpersonal skills; able to establish and maintain good working relationships with a wide range of people and acts as a point of reference.
• Strong service ethos
• Accurate with attention to detail
• Excellent computing skills including Office 365 suite with capability to support basic digital skills enhancement
• Excellent organisational skills on a daily, weekly or monthly basis, able to meet deadlines and manage conflicting demands on time

Desirable

• Familiar with Oracle HCM suite, in particular Learning, Talent, Succession and Performance
• Some understanding of higher education environment
• Working knowledge of HRD Corporation and its latest development.
• Experience of working as part of small or remote team

Essential Criteria - these are attributes without which a candidate would not be able to undertake the full remit of the role. Applicants who do not clearly demonstrate in their application that they possess the essential requirements will normally be eliminated at the short-listing stage.
Desirable Criteria - these are attributes which would be useful for the candidate to hold. When shortlisting, these criteria will be considered when more than one applicant meets the essential criteria.
Application Process
Applications should be submitted to Careers system.
Applications must be submitted by 24 November 2025. If you are not contacted by the selection committee by 28 November 2025 then please assume that on this occasion your application has been unsuccessful.
The University is committed to equality of opportunity.

Skills Required