Job Description

\xe2\x80\xa2 Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation. \xe2\x80\xa2 Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. \xe2\x80\xa2 Manage office supplies stock and place orders \xe2\x80\xa2 Prepare regular reports on expenses and office budgets \xe2\x80\xa2 Organize a filing system for important and confidential company documents \xe2\x80\xa2 Answer queries by employees and clients \xe2\x80\xa2 Update office policies as needed \xe2\x80\xa2 Maintain a company calendar and schedule appointments \xe2\x80\xa2 Book meeting rooms as required \xe2\x80\xa2 Distribute and store correspondence (e.g. letters, emails and packages) \xe2\x80\xa2 Arrange travel and accommodations \xe2\x80\xa2 Schedule in-house and external events \xe2\x80\xa2 Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner \xe2\x80\xa2 Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information \xe2\x80\xa2 Operating copy equipment, fax machines, printers or other equipment necessary \xe2\x80\xa2 Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed \xe2\x80\xa2 Conferring with accounting department to help make payments, process incoming invoices, and verify receipts \xe2\x80\xa2 Assisting human resources department functions. \xe2\x80\xa2 Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces Requirements and skills \xe2\x80\xa2 Bachelor\'s degree in business administration or business management is advantageous. \xe2\x80\xa2 3-5 years\' experience of working on a Administrative Officer/Executive \xe2\x80\xa2 Proven work experience as an Administrative Officer, Administrator or similar role \xe2\x80\xa2 Solid knowledge of office procedures \xe2\x80\xa2 Experience with office management software like MS Office (MS Excel and MS Word, specifically) \xe2\x80\xa2 Strong organization skills with a problem-solving attitude \xe2\x80\xa2 Excellent written and verbal communication skills in English, Bahasa Malaysia & Mandarin. \xe2\x80\xa2 The ability to multitask. \xe2\x80\xa2 Attention to detail
a)Company Profile Established in 2022, International Ceramic Manufacturing Hub Sdn Bhd (\xe2\x80\x9cICMHSB\xe2\x80\x9d) is a subsidiary under a public listed company in Singapore, Hafary Holdings Limited (\xe2\x80\x9cHafary\xe2\x80\x9d). Hafary is a subsidiary under a public listed company in Malaysia, Hap Seng Consolidated Berhad (\xe2\x80\x9cHap Seng\xe2\x80\x9d). ICMHSB\xe2\x80\x99s operation is supported by its business partners, Guangdong ITA Element Building Material Co Limited, a company with tiles design capabilities that accomplished several ceramic design awards in the past. The company possess a combined expertise in manufacturing of tiles products for more than 20 years in China and currently provide technical supervision for one of the manufacturing plants of Malaysian Mosaics Sdn Bhd, a subsidiary under Hap Seng, in the state of Johor in Malaysia. ICMHSB efforts focuses on its product portfolio, to continuously strive to provide its customers with quality products as well as services. In order to cater for increasing demands, the company is continuously expanding its production of ceramic tiles domestically and internationally.
Bachelor\'s or Equivalent