Job Description

ADMINISTRATIVE EXECUTIVE

Key Responsibilities:

1. Sales Order & Project Administration:

Acknowledge and process customer sales orders. Facilitate the creation of new customer and project codes. Obtain necessary budget approvals and generate contracts. Maintain accurate project code and stock lists.

2. Vendor & Procurement Management:

Obtain supplier quotations and issue purchase orders. Track order ETAs and coordinate with accounts for payments. Perform GRN (Goods Received Note) matching for POs, invoices, and delivery orders. Maintain and update the creditor list.

3. Customer Service & Invoicing:

Issue delivery orders and invoices for both projects and trading goods. Coordinate delivery arrangements with the store and engineers. Manage the debtor list and proactively follow up on overdue invoices.

4. ISO Documentation & Compliance:

Maintain and update all ISO-related documentation and records. Manage the External Provider evaluation and approval process. Issue job sheets, process inspection records, and update performance assessments. Track the expiry of company and personnel licenses (e.g., CIDB, NIOSH).

5. General Administration & Logistics:

Process office bills, employee claims, and bank statements for accounts. Renew company registrations and engineer certifications. Oversee office supplies, refreshments, and cleaning services. Manage incoming/outgoing goods and maintain stock cards.

Requirements:

Education:

Minimum SPM or Diploma.

Experience:

At least 1 year of experience in an administrative, coordination, or operations role. Fresh graduates with relevant internship experience are welcome to apply.

Skills:

Excellent organizational and multitasking abilities. Able to work independently and under pressure. Strong communication skills in English and Bahasa Malaysia. Proactive, committed, and detail-oriented.
Job Type: Full-time

Pay: RM1,800.00 - RM3,000.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Work Location: In person