Job Description

Role Purpose

The Administrative Executive is responsible for ensuring the smooth execution of transport administrative and back-office functions. This includes order processing, billing accuracy, expense management, vendor payments, accounts receivable tracking, and operational reporting to support daily trucking operations.

Job Responsibilities:

Order Processing & Documentation - Receive, verify, and process transport orders in the system; maintain accurate records and PODs. Billing & Accounts Receivable (AR) - Prepare customer billing, monitor timelines, and reconcile with Finance. Driver Expense & Accounts Payable (AP) - Verify driver expenses and coordinate vendor payments. Reporting & Analysis - Generate weekly/monthly cost and performance reports for management. Back-Office & Compliance Support - Maintain filing systems, ensure QEHS and audit compliance, and support admin needs.

Qualifications, Experience & Skills

Diploma/Degree in Business Administration, Logistics, or related field. 2-3 years' experience in transport administration or logistics operations. Proficient in MS Excel and ERP/TMS systems (Sovy, Asolute, or similar preferred). Strong attention to detail and communication skills; able to work independently.

Working hour:

5.5 days per week

Working location:

UOA Business Park, U1 Shah Alam.

Job Type: Full-time

Pay: RM2,800.00 - RM3,500.00 per month

Benefits:

Cell phone reimbursement Free parking Health insurance Maternity leave Opportunities for promotion Professional development
Experience:

Administrative: 2 years (Preferred)
Work Location: In person