Administrative & Hr Executive
Hulu Selangor, Malaysia
Job Description
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The candidate area of responsibilities include the following;
- Recruitment, appointment & maintenance of HR matters
- Assist / Execute recruiting plans and interviewing prospective candidates for each open position lower than Executive level.
- To prepare all HR related letters, update all employee records and perform orientation for new employees.
- Coordinate & perform (when applicable) all appraisal activities.
- Assist in the discussion & proposal to HODs on upcoming Annual Training Plans based on analysis of appraisals, training needs & staff development.
- Gather information on the latest External Training Modules and discuss with HODs & TM on suitable implementation.
- Assist in conducting training & development process (individual or group)
- Assist the development and execution of company events / activities to enhance team work and communication among employees in the group.
- Monitor & report Daily Attendance.
- Assist / Manage & follow-up on employee disputes & monitor employee motivation and provide motivational talks to improve performance of employee.
- Assist / Conduct Domestic Enquiry, Counselling and Opportunity to Improve (OTI) sessions and other disciplinary procedures.
- Monitor and advice on employee safety, welfare, wellness and health.
- Responsible to arrange the application (liaising with agents & government bodies), arrival, maintenance (Levy, insurance etc), well-being and departure (check out memo, flight arrangements) of all Foreign Workers (FW)
- Assist / Manage relevance and up-to-date Employee Handbook & s for all positions in the group.
- Administrative & Purchasing Duties
- Perform HR related administrative tasks such as yearly holidays, annual leave, payroll summary, HRDF reimbursement applications etc.
- Ensure renewal of licenses & permits.
- To arrange weekly toll payment to Lorry Drivers
- Get approval for payment arrangements to all Suppliers, Subcons and Utilities from TM and submit to Accounts Dept..
- Ensure the monitoring, usage & storage for all stationeries.
- To prepare & distribute all administrative related letters.
- Follow-up and facilitate road tax, lorry permits for all group company vehicles.
- Procurement of all types
- Review & get approval for all Purchase Requisition (PR)
- Issuance of Purchase Orders
- Update Approved Supplier List (ASL)
- Liaise with suppliers on delivery scheduling
- Confirm with Production in ensuring goods and/or materials are checked against vendor\'s invoices, bills of lading, etc and monitor closely on quantity and quality of incoming materials
- Issuance of NCR to suppliers for all rejected Raw Material orders (based on quantity & quality disputes)
- Perform Periodic Evaluation for all Raw Material Suppliers
- Possess a diploma in Business Administration, Economics, Human Resources or relevant equivalent qualification
- Minimum 2 years working experience preferably in human resource.
- Good computer literacy skills (Microsoft Office, SQL).
- Able to work independently with minimum supervision, fast learner & self-motivated.
- Well versed in various labor legislation and HR tools and methods.
- Good written and communication skills in English, Malay and Mandarin.
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Job Detail
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Job IdJD923471
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationHulu Selangor, Malaysia
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EducationNot mentioned