Job Description

About the role

Seki Aoi Techno (Malaysia) Sdn. Bhd. is seeking an enthusiastic and organized Administrative/ Human Resource Intern to join our team in Bukit Rambai, Melaka. This is an internship position, offering valuable hands-on experience in a dynamic and fast-paced environment.

What you'll be doing

Providing administrative support to the admin and operations teams Ensuring standards in the maintenance and upkeep of office facilities and equipment/assets, including rest area supplies such as vending machines and water dispensers. Manage and coordinate servicing of company vehicles, including regular maintenance, repair scheduling, road tax and insurance renewals, cleanliness, and ensuring roadworthiness at all times. Also responsible for tracking service intervals and maintaining vehicle-related documentation. Generate business documentation, prepare presentations and spreadsheets, and coordinate the distribution of training materials (e.g., refresher training on ESH and assessments) Assist the Admin Executive in maintaining office services by: Organizing office operations and procedures, including issuing memos, maintaining agreements and assist in coordinating company events such as staff gatherings, and official functions. Preparing for permit and license renewals Monthly forecast exercises for administrative expenses (e.g., office supplies, utility bills etc.). Coordinate and oversee yearly preventive maintenance activities for office and factory facilities, as well as forklifts, to ensure safety, efficiency, and compliance with operational standards. Ensuring compliance with all applicable regulations and standards (ISO, OSHA, ERT and others) Plan and implement paper-saving initiatives to promote sustainable practices and reduce resource usage, including document archiving, digitalization, and handling recyclable paper. Managing general waste as well as assigning and monitoring clerical functions Assist the HR Executive in handling operator recruitment processes and interviews. Assist the Account Executive with bookkeeping tasks, including data entry, document filing, and following up on purchase order (PO) status Performing other general office duties as required

What we're looking for

Currently pursuing a Diploma/Degree in Business, Administrative, Human Resources, or a related field. At least 6 months availability for the internship period. Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) Possess a valid car driving license Positive attitude, willingness to learn, and ability to work in a team Minimum CGPA 3.0

Benefits

Working Time: 8:30am - 5:30pm Monday to Friday (5 days' work) Uniform provided Free Parking
Job Type: Internship
Contract length: 6 months

Pay: RM800.00 - RM1,000.00 per month

Benefits:

Free parking
Ability to commute/relocate:

Melaka: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Please put internship start and end date: What is your latest CGPA:
Education:

Diploma/Advanced Diploma (Required)
Work Location: In person