Job Description

:

This position provides front-desk support reception services and plays a key role in coordinating travel and logistics for all employees. In addition, the role supports the Manager, Corporate Support Services (MCSS) in managing office operations across all company locations (HQ, Southern & Northern), contributing efficient office management, office procurement, events and HSE. The position ensures smooth daily office operations while maintaining professionalism, efficiency and confidentiality.

RESPONSIBILITIES:

MAIN DUTIES

1. Reception

Serve as the first point of contact to greet and manage visitors and manage enquiries. Handle incoming and outgoing mail, courier services, and deliveries. Ensure the reception and meeting areas are tidy, welcoming and professional. Process employee and visitors access cards, maintain records and coordinate with buildingmanagement for access-related matters. Handle permit applications with building management for shifting in/out of office items(furniture, equipment and renovation works).

2. Travel & Logistic Coordination

Coordinate domestic and international travel for all employees, including flight and ground transportation & hotel. Liaise with vendors and service providers to ensure smooth and cost-effective travel arrangements. Support monitoring of travel bookings, travel claims and documentations. Assist with scheduling and usage of company vehicle, including upkeep of logbooks andfuel card monitoring. Provide travel and logistics support for senior management and shareholders as required.

SUPPORTING DUTIES

1. Office & Facilities Duties

Assist MCSS in office management across HQ, Southern and Northern offices including maintenance, supplies and office facilities.. Support management of employee rental houses, ensuring utilities, maintenance and needs are handled smoothly. Help with office procurement and inventory tracking for office assets, uniforms, PPE and branded materials. Liaise with vendors, building management and service providers for minor office matters. Report maintenance, safety or facility issues to MCSS and follow-up on resolution.

2. Event & Engagement Support

Provide support in planning and coordinating internal events, (townhall, teambuilding, staff engagement, festive celebrations). Assist with logistic, vendor coordination and on-site event managements.

3. HSE & Governance Assistance

Assist in maintaining office safety documentation, records and signage. Support in arranging safety fire drills, briefings and compliance reporting.

4. Office Equipment Support

Provide first-level troubleshooting for office equipment issues (Wifi, printers, phones, access door machines, video conferencing system) Liaise with external vendors for advanced technical issues or service needs.

QUALIFICATION

Diploma / Degree ni Business Administration or Management, or related field. 1-2 years of experience ni receptionist, administrative, or office support roles preferred. Experience ni customer service with a professional, polite, and approachable manner. Familiarity with travel booking and logistics, including flights, hotels, and transport arrangements. Basic knowledge of office administration such as filing, scheduling, inventory, and vendor coordination. Basic knowledge of networking (WiFi/LAN), office equipment (printers, access door machines), video conferencing tools and when ot escalate to vendors. Ability to maintain confidentiality and discretion, especially when assisting shareholders or handling sensitive matters. Proficient ni Microsoft Office (Outlook, Word, Excel, PowerPoint). Strong communication skills ni both English and Bahasa Malaysia. Well-organized, detail-oriented, and capable of multitasking effectively. Pleasant personality with a strong customer-service orientation. Discreet and trustworthy ni managing sensitive or confidential matters
Office Location: Menara UOA Bangsar

Benefits: Outpatient/Hospitalization, Dental, Optical, Pharmacy, Parking, Phone Allowances, Training (HRDF)

Start Date: Urgent Hiring!

Junior Entry Level Position

Job Type: Full-time

Pay: From RM2,800.00 per month

Benefits:

Dental insurance Flexible schedule Health insurance Maternity leave Opportunities for promotion Vision insurance
Application Question(s):

Are you a Malaysian with valid NRIC? Do you own a car and a valid driving license? We must fill this position urgently. Can you start immediately?
Education:

Diploma/Advanced Diploma (Preferred)
Work Location: In person