Job Description

POSITION GENERAL SUMMARY

• To provide the necessary support in invoice processing and overall administration for Marketing Division.
• To provide the necessary support in overall administration to all staff in Marketing Division inclusive of data entry.

ESSENTIAL POSITION FUNCTIONS

System Maintainance

• To administer and update the database for every process made by the Airline Marketing Division for budget monitoring which include:

• Payment.
• Giveaways.
• International Promotional Fund and Penang Airline Incentive Scheme payment.

Contract/Invoice

• To process the Airline Marketing\'s invoices using SAP system for payment approval.
• To collect, update, and monitor every agreement/contract between the Marketing Department and the vendor/supplier for payment and renewal upon expiration.

Administration

• To provide telecommunication systems support for division and function as liason with HQ and vendors
• To provide administration support to all executive staff: duty travel arrangements, photostating,faxing, binding, GL requests
• To administer, monitor and control filing process for designated units
• To provide the overall office maintenance and function as liaison with building maintenance office
• To provide application systems,software,hardware,server room maintenance and support for division and function as liason with HQ and vendors
• To monitor and control inventory of all IT equipment (capex,leasing) for Marketing Division
• To provide administrative support to Senior Manager Marketing
• To coordinate Marketing\'s meeting room utilisation for any internal/external meetings/functions
• To coordinate, monitor and control all invitations and RSVPs for Marketing hosted functions and annual Airline Satisfaction Survey responses and report to respective Managers in charge.

Key Challenges

Acquiring the right personnel and proper processess to attend to IT related issues.

Handling of invoices between the Marketing and Finance may usually not use the same processes.

Working Relationship

WHO? FROM? PURPOSE

Managers/Executives

Airline Marketing

Coordination on support

Excutives/Officers

• ITD

Coordination on support

Dimension

Competencies

Collaboration

Commercial Orientation

Customer Centricity

Develops and Empowers

Driving Excellence

Skills

• Experience in data entry and understanding airline terminologies is an added advantage.
• Able to write and communicate in Bahasa Malaysia and English.
• Possess good communication and interpersonal skills.
• Computer literate preferably in Microsoft Office and especially Microsoft Excel.
• Team work, able to communicate with various levels of people, fast learner, positive attitude.

Education

• SPM Certificate with:

• Bahasa Malaysia - Credit
• English - Pass
• Mathematics - Pass

Additional Information

Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us no later than 16 March 2023.
Only shortlisted candidates will be notified.

Malaysia Airports