Job Description

At AIA we\xe2\x80\x99ve started an exciting movement to create a healthier, more sustainable future for everyone.

It\xe2\x80\x99s about finding new ways to not only better people\'s lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And as part of our marketing, distribution & partnership team, you\xe2\x80\x99ll play a vital part in advancing this movement. From inspiring meaningful connections with customers, partners and other stakeholders, to delivering purpose-led brand positioning and messaging, you\'ll be making a positive, healthy impact across all channels. You will have a unique and important part to play in helping more people live Healthier, Longer, Better Lives.

So if you believe in inspiring a better future, read on.

About the Role

Position Objective:

Accountable for AD overall budget management (GOE) and report (GOE & ARE) analysis. Maintain confidentiality of relevant process and record

Roles and Responsibilities:

AD GOE Budget Management

• Assist in managing AD GOE budget including tracking & monitoring, to ensure the overall expense within +/-10%
• Prepare the relevant budget for the division \xe2\x80\x93 IT & Fixed Asset
• Budget accruals management
• Budget reclassification & capitalisation management

Monthly Expense Report - GOE, ARE & Individual Staff Expenses

• GOE & ARE expense deck, highlight the unusual expenses & etc
• Assist in the tracking & report for Gift Shop Expense Analysis
• Monthly individual staff expenses report, including AD staff travel expenses (petrol card + car maintenance) yearend report for EA under BIK/Perquisites
• Quarterly expense study report, provide updated information as per the latest TOM

Daily Payment Process Management \xe2\x80\x93 Agent & ARIBA

• To ensure the expense is within the allocated budget, type of fund and expense category is accurate.
• Ensure the accuracy of charging details such as supporting documents, biz case/ER, ROA, expense compliance & etc before any PR raise
• TAT for Daily Payment Process for both Agency Callidus and Vendor Payment to be kept at 3 working days
• Handle relevant enquiries

Sales Staff Entitlement

• Maintain an up-to-date listing as per movement and identify the entitlement category & status
• Petrol card maintenance & management i.e. new application & activation, card lost, replacement, renewal & etc.
• Ensure the monthly payment settled on time to avoid the account being barred from usage

Job Requirements/ Experience:

• Minimum 4 years of working experience in supporting role, preferable with accounting & finance experience
• Detail oriented
• Organizational Skills
• Good in Excel
• Able to work under pressure and minimum supervision

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

AIA