Job Description

Responsibilities:

Supervise the day-to-day administration operations of the company. Review, improve, and implement administrative procedures and processes to enhance efficiency. Ensure cleanliness, tidiness, and proper upkeep of the office building, facilities, and surroundings. Oversee office supplies management, including procurement, inventory control, and maintenance of items such as stationery, pantry stock, name cards, PPE, and first aid materials. Obtain quotations for comparison purposes and liaise with suppliers to ensure cost-effectiveness and service quality. Prepare and coordinate onboarding essentials for new employees, including workstation setup, phone extension, corporate attire, and related items. Maintain and update group employee contact listings. Monitor and manage contracts with local telco providers, including corporate lines, contract expiry, and renewal. Maintain records and ensure regular upkeep of office facilities and equipment such as fire extinguishers, alarm systems, pest control, lifts, and water dispensers. Manage outsourced services including security guards and cleaners, ensuring proper attendance and performance. Back up receptionist duties on a rotation basis (during leave and lunch breaks), including handling calls, walk-in guests, and courier deliveries. Track and ensure timely renewal of business licenses, tenancy agreements, and other regulatory documents. Arrange and manage staff flight bookings, accommodation, and travel logistics when required. Oversee parking management and allocation. Maintain records and control access to office and furniture keys. Ensure compliance with workplace health, safety, and security standards. Assist in welcoming and serving VIP/VVIP guests during visits and events. Support internal and external company events, ensuring smooth administrative coordination. Undertake any other administrative tasks or assignments as required by management.

Requirements:

Diploma/Degree in Business Administration, Management, or equivalent. Minimum 5 years' working experience in administration, with at least 2 years in a supervisory/managerial role (preferably in construction, interior design, or related industries). Strong organizational and leadership skills with the ability to manage multiple tasks and priorities. Excellent communication and interpersonal skills. Proficient in MS Office applications and familiar with office equipment and facility management. Detail-oriented, resourceful, and proactive in problem-solving. Ability to work independently with minimal supervision and lead an administrative team effectively.
Job Type: Full-time

Pay: RM5,000.00 - RM8,000.00 per month

Benefits:

Health insurance Maternity leave Opportunities for promotion Professional development
Experience:

Administrative: 4 years (Required)
Work Location: In person