Job Description

Location:

Taman Tan Sri Yaacob, Skudai, Johor, Malaysia

Salary:

RM3,000 - RM3,800 (negotiable based on experience and qualifications)

Working Hours:

Monday - Friday, 8:00 AM - 5:30 PM (1-hour lunch break)

Work Arrangement:

In-office position (Work from home is not available)

We are looking for a Corporate Secretary Assistant to join our growing team. The ideal candidate is meticulous, responsible, and willing to learn, with a keen eye for detail and a strong understanding of corporate secretarial work.

Responsibilities

Assist in preparing and filing corporate secretarial documents, including resolutions, minutes, and annual returns Ensure compliance with relevant laws and regulations, such as the Companies Act and SSM requirements Maintain and update statutory records and registers Liaise with clients, regulatory authorities, and other stakeholders Assist in preparing meeting agendas, minutes, and reports Meeting deadlines & handle urgent tasks Handle general administrative and clerical tasks

Requirements

Diploma or Degree in Business Administration or a related field (Fresh graduates are encouraged to apply) Pursuing or completed MAICSA (Chartered Secretary qualification) or other relevant certification At least one (1) year of experience in corporate secretarial work (Fresh graduates will also be considered) Proficient in Chinese, Malay, and English (spoken and written) Familiar with SSM regulations and corporate secretarial practices (preferred but not required for fresh graduates) Meticulous, mature, independent, self-motivated, responsible, and with a good working attitude Willing to learn, responsible, and responsive Must be able to work in the office daily (no remote work option) Good communication and organizational skills Detail-oriented and able to meet deadlines

Skills

Must be proficient in using Microsoft Word, Excel, and Adobe Acrobate PDF

Why Join Us

Competitive salary based on experience Professional growth and career development opportunities Supportive and friendly working environment Hands-on training provided for fresh graduates

Interested candidates, please apply via Indeed or send your resume to general@hoongdai.com

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

Benefits:

Maternity leave Opportunities for promotion Professional development
Application Question(s):

This role requires continuous learning and adapting to new regulations or procedures. Can you share an example of how you quickly learned something new in a job, internship, or academic setting? Handling corporate documents requires strong attention to detail. How do you ensure accuracy in your work, and can you share an example of when you caught or prevented an error? At times, you may need to handle multiple tasks and deadlines. How do you prioritize your work when everything seems urgent?
Work Location: In person